Landmark Aquatic ยท 1 day ago
Administrative Coordinator
Maryland Heights, MO
Full-time
Remote
Entry, Mid Level
2+ years exp
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Responsibilities
Perform key administrative tasks related to business transitions, identifying recurring patterns to create more efficient processes for future integrations.
Collaborate with executives, finance, HR, operations, IT, and legal to ensure smooth transitions, assisting with both immediate needs and long-term objectives.
Balance day-to-day tasks with an eye on achieving operational efficiency, and organizational alignment.
Assist with development and execution of integration plans, managing cross-functional projects and completing hands-on work to ensure success.
Tackle complex, evolving challenges with a proactive mindset, using each situation as a learning opportunity to refine future transitions.
Maintain organized records and project plans, ensuring all critical documents are stored and managed properly.
Coordinate and monitor project portfolio activities to ensure projects are on schedule. Collaborate with stakeholders to clear project roadblocks and increase cross-functional collaboration.
Provide administrative and logistical support including meeting arrangement, progress tracking, and documentation.
Work with teams, who may have never worked with each other, toward a shared goal while balancing competing priorities and managing differences that may arise.
Develop presentations and materials for the M&A process, including presentations, workflow diagrams, status reports, communications, and informational documents.
Coordinate integration related meetings, events, and training.
Manage changes in project requirements or scope.
Qualification
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Required
2-4 years of experience in cross-departmental coordination, project management, integration, office management, executive assistant, or related roles. Direct M&A experience is not required.
Strong organizational and project management skills, with the ability to oversee diverse tasks while maintaining a strategic perspective.
A hands-on, problem-solving mindset, with a desire to learn, adapt, and solve complex problems while continuously improving processes.
Excellent communication and collaboration skills, with the ability to work effectively across multiple departments and stakeholders.
Ability to travel to support transition efforts as needed.
Ability to communicate effectively, with strong people skills and emotional intelligence.
Strong computer skills with proficiency in Windows environments, including Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Comfortable with modern technology and able to independently utilize learning resources.
Exceptional organizational skills and a strong understanding of process flows.
Strong critical thinking skills.
Dependability, discretion, and attention to detail.
Preferred
Experience working with large data sets, ERP system implementations, or automation is a plus.
Company
Landmark Aquatic
Landmark Aquatic is a provider of full commercial pool services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Andrew Elliott
Chief Financial Officer
Company data provided by crunchbase
