Be an early applicantLess than 25 applicantsPosted by Agency

Company

Original Job Post

Robert Half · 5 days ago

Administrative Coordinator

San Jose, CA

Contract

Onsite

Entry Level

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Responsibilities

Act as the first point of contact for queries from tenants, vendors, and customers.

Order and manage office supplies as necessary.

Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.

Coordinate and maintain the property management contract database.

Assist with the non-commercial activity application program.

Manage Open/Close notices and issue Notice of Non-Responsibility as needed.

Review security reports and forward to appropriate personnel as instructed.

Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.

Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.

Maintain tenant and vendor contact list, as well as the MallCast database.

Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft OfficeAbout Time Management SystemData EntryProject ManagementProblem-SolvingCustomer ServiceInterpersonal CommunicationTime ManagementTeamwork

Required

Proficiency in Microsoft Office Suites, including Microsoft Word, Microsoft Excel, and Microsoft Outlook

Familiarity with About Time management system

Ability to handle C-Suite correspondence and communications

Strong customer service skills and ability to interact professionally with all levels of staff and customers

Excellent data entry skills with high attention to detail

Previous experience in an administrative or coordinator role would be advantageous

Ability to manage multiple tasks and projects simultaneously in a fast-paced environment

Excellent written and verbal communication skills

Ability to work both independently and as part of a team

Strong organizational and time management skills

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Disability Insurance

401(k) Plan Enrollment

Company

Robert Half

Glassdoor

3.8

Robert Half, the world’s first and largest specialized talent solutions firm, connects opportunities at great companies with highly skilled job seekers.

Founded in 1948