68 applicants

Company

Original Job Post

Rutgers University · 2 days ago

Administrative Coordinator

Newark, NJ

Full-time

Hybrid

Mid Level

$71K/yr - $71K/yr

2+ years exp

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EducationHigher Education

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Responsibilities

Independently organizes and coordinates daily unit operations in Newark, and as needed for New Brunswick colleagues

Oversees the Newark operations of the department including providing coordination and administrative support to multiple tenure track, non-tenure track, full-time lecturers, part-time lecturers, and visiting scholars in their teaching, research, and service efforts

Provides knowledgeable and competent support to the Department Administrator Supervisor

Coordinates the administration of programs, projects, and/or processes

Prioritizes and daily unit operations, resolves conflicts and issues, prepares, and implements administrative guidelines and procedures, and provides oversight and facilitation

Provides routine and non-routine information and explanations to stakeholders

Creates informational materials

Provides general unit-supporting research, analysis, and proposal data

Prepares, processes, and controls records, statistics, reports, and documents

Performs fiscal support functions

Schedules appointments; arranges and coordinates design and logistics for events and meetings

Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, and research units

Serves as a liaison within and outside the unit and needed

Works independently with few direct instructions

Carries out routine and non-routine tasks with occasional review of work outputs by supervisor

Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration

Provides troubleshooting to keep the department running smoothly

Provides support to seminar guest speakers and recruitment candidates

Travel amongst regional campuses may be required

Qualification

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Administrative functionComputer literacyCommunicationCustomer service

Required

Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.

Requires a minimum of two years of relevant experience in an administrative function, excellent communication and customer service skills, and computer literacy.