The Johns Hopkins University · 3 days ago
Administrative Coordinator
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Responsibilities
Provides high-level administrative assistance to Clinic Manager, and other divisional faculty and staff.
Uses critical thinking skills to manage multiple projects independently, including handling matters of a confidential nature with sensitivity and discretion.
Coordinates daily, weekly, monthly, and yearly calendars.
Plans, coordinates, and arranges internal and external meetings, depositions, court appearances, speaking engagements, and attendance at local, national, and international meetings.
Works closely with other program coordinators in regards to nursing conferences, Day of Learning, and Development.
Communicates with coordinator and conference organizers and prepares itineraries, conference registration, travel and hotel arrangements.
Completes expense reimbursements from university funds for eligible business-related expenses.
Prepares agendas for meetings; distributes meeting minutes.
Manages transcription process.
Composes and distributes correspondence, e-mail and manages, organizes and maintains confidential files.
Plans events for invited speakers, seminars, outreach events, and research symposiums.
Assists with coordination of faculty and staff activities and seminars.
Proofreads communications to ensure accuracy and appropriateness.
Drafts and prepares office communication for physician signature.
Drafts letters of recommendation and letters of support for physician review and distribution.
Supports faculty with the development of journal publications; assists with the preparation of manuscripts.
Communicates with CME office in regarding course organization and content.
Plays an integral part in communication with candidates as well as other coordinators to implement the onboarding and outboarding of matched Fellows.
Assists with ongoing development of the Fellowship program.
Prepares and updates bio-sketches and CV’s.
Ensures licensures are current.
Assists in onboarding and training of Fellows and other administrative staff
Assists with the purchase of materials and supplies for the research laboratory.
Assists with conferences and workshops.
Works with the credentialing office to ensure new faculty recruits are onboarded timely and accurately.
Assembles spreadsheets and databases for use by Clinic Manager and faculty.
Qualification
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Required
High School Diploma or graduation equivalent.
Three years related experience.
Preferred
Bachelor’s Degree.
At least one-year relevant experience at Johns Hopkins University School of Medicine.
Experience of coordination with different entities, both within and outside JHU.
Company
The Johns Hopkins University
Johns Hopkins University is a research university that enrolls full and part-time students throughout nine academic divisions.
Funding
Current Stage
Late StageTotal Funding
$186.5MKey Investors
Maryland Stem Cell Research Fund (MSCRF)Alfred P. Sloan Foundation
2023-05-11Grant· Undisclosed
2021-01-01Grant· $1.5M
2020-01-21Grant· Undisclosed
Recent News
Alfred P. Sloan Foundation
2023-10-26
2023-05-12
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