BioSpace · 4 days ago

Administrative Coordinator I

Frederick, MD

Full-time

Onsite

Entry Level

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Comp. & Benefits

Insider Connection @BioSpace

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Interaction with the investigative/technical staff with regards to sample submission and resolution of discrepancies

Perform data entry for tracking of samples, billing, and projects

Procurement of office and laboratory supplies using all mechanisms (Blanket Order, Purchase Request, credit card) either by telephone, email, or via the internet

Completing credit card reconciliations within established time frames, addressing invoicing issues, requesting direct payments via Corcentric

Use financial reports in Cognos to research orders placed

Placing service requests for maintenance service repairs

General office duties include but are not limited to filing, answering and directing phone calls and emails

Schedule and document meetings via calendar invites, Microsoft Teams, and hosting WebEx meetings

Preparation of scientific travel documents

Performs other related duties as assigned by a responsible authority

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft Office proficiencySecurity clearance maintenanceCommunicationOrganizationalInterpersonalIndependent workTeamworkFast-paced environmentClerical/administrative experienceDeltek costpointCor 360Cognos scientific terminology multi-taskEagerness to learn new skills attention to detail

Required

Possession of high school diploma

No work experience required with a high school diploma

Strong oral and written communication skills

Excellent organizational and interpersonal skills

Ability to perform work assignments independently or alongside other team members in the required/expected timeframe, and in accordance with the established policy and/or procedure

Ability to work in a fast-paced, challenging, multi-priority environment.

Experience with Microsoft Office

Ability to obtain and maintain a security clearance