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Company

Original Job Post

Deibel Laboratories · 6 days ago

Administrative Manager

Niles, IL

Full-time

Onsite

Mid Level

$55K/yr - $57K/yr

3+ years exp

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Responsibilities

Oversee the administrative activities of the facility.

May conduct or assist with discipline and termination of employees in accordance with company policy.

Mentor associates including conflict resolution, having difficult conversations, and conducting or participating in various disciplinary actions when necessary to course correct associate behaviors.

Organize, coordinate, and participate in meetings, appointments, and candidate interviews.

Manage the staffing needs and scheduling of the associates in the facility with the assistance and input of the Technical Lab Manager or Shared Services Team

Assist with onsite new hire onboarding and correct and complete required paperwork, new hire orientation, scheduling of drug screenings if/when necessary.

Assist associates with troubleshooting login/registration issues to varies benefits portals, systems, and ADP.

Assist with and ensure New Hire and Annual reviews are performed.

Assist with challenges such as low morale, absenteeism, etc.

Organize team bonding, engagement, and moral boosting activities onsite such as potlucks, challenges, employee of the month, etc.

Prepare and set up meetings designed to help onsite associates obtain information and understand company policies, benefits, and other incentive programs.

Ensure onsite distribution of required associate benefit notices.

Preserve confidentiality of associate medical/other documentation and files.

Serves as the timekeeper for onsite associates, reviewing/approving time off requests, adjusting PTO, and coordinating with other management and Human Resources.

Receive and respond to onsite associate’s timecard corrections/reviewing and correcting timecard exceptions, missed punches in preparation for semi-monthly payroll processing and submission.

Internal and external Courier routes / schedules, car maintenance, and fleet management.

Perform or facilitate maintenance of office equipment including cleaning, minor maintenance, coordinating, and scheduling repairs.

Entering data accurately and efficiently into multiple systems.

Onsite problem solving, seeking, and finding solutions to situations that may arise, reacting quickly to help resolve issues.

Maintain flexibility to incorporate changing responsibilities to meet evolving lab needs.

Performs other related duties as assigned.

Qualification

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Typing speedOffice management knowledgeMicrosoft Office proficiencyPeople management experienceAdministrative experience communicationInterpersonal skillsOrganizational skillsTime managementIntegrityProfessionalismOffice administrationExperience evaluationConflict resolutionDifficult conversations