State of Maryland · 2 days ago

Administrative Officer II

Maryland, United States

Full-time

Onsite

Mid Level

2+ years exp

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Government Administration

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Responsibilities

Provide general, fiscal, and administrative support to the E&C agency.

Coordinate the state corporate card program, process gift acceptance forms, handle procurement tasks, process invoices and payment authorizations, and provide guidance to program staff.

Manage and process all personnel actions, including hiring, transfers, retirements, and maintaining personnel documentation.

Serve as manager of the Engineering and Construction telecommunications program and Fleet Management.

Qualification

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Administrative StaffProfessional WorkProcurementOperational ProgramsADPICSMicrosoft OfficeGoogleState Procurement lawsPersonnel issuesEmployee leaveTimekeepingPayrollHuman Resource mattersMotor vehicle operationMotor vehicle operator’s licenseProcurement Professional certification Department of General Services

Required

Graduation from an accredited high school or possession of a high school equivalency certificate.

Two years of administrative staff or professional work.

Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.

Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

One year of experience performing job duties related to the fields of procurement.

Preferred

One year of experience implementing procurement via the Advanced Purchasing and Inventory Control Systems(ADPICS).

One year of experience developing blanket purchase orders, direct purchase orders, and requisitions.

Experience using Microsoft Office Suite and Google.

Experience reviewing and analyzing purchase requisitions and determining the minimum vendor requirements and the most appropriate procurement method to use, in accordance with State Procurement laws, regulations and procedures.

Knowledge and experience in personnel with issues regarding employee leave, timekeeping, and other payroll and Human Resource (HR) matters.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Employees in this classification who have not done so already must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.