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University of North Texas · 2 days ago
Administrative Specialist
Denton, TX
Full-time
Onsite
Mid Level
$34K/yr - $34K/yr
3+ years exp
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Responsibilities
Payroll/Human Resources. Under the direction of the department chairs and/or the department administrative coordinators process hourly student employee job postings, hiring, payroll approval, etc. Follows all UNT/College/Department policies and guidelines. Is the liaison between the Department and the lab, tutors, and graders.
Record retention manager. Responsible for all record retention processes for the departments, including department faculty; following UNT guidelines and policy. Completes or assists Administrative Coordinator with preparation of classroom related forms (i.e. grade change forms, drop forms, pass/no pass forms).
Serves as department receptionist/information. Monitors and answers incoming departmental phone calls and emails. Takes accurate messages and responds to messages in a timely manner. Provides backup support to the Administrative Coordinator.
Textbook coordinator. Processes textbook orders for each semester. Monitor schedule changes (section adds/deletions, class capacity changes, etc.) and reports significant changes to bookstore. Interacts with publisher representatives and oversees the ordering of textbooks and desk copies as needed for instructors, ITDS tutor lab and library reserves.
Enrollment management. As requested by the department chairs and/or administrative coordinators provide enrollment data/reports, class offerings, audit student transcripts, and other student/classroom related information using the EIS system.
Department media. Under the direction of the administrative coordinators and department chairs maintain department website information ensuring accuracy and that information is updated and accurate. Works with RCoB technology department to request changes.
FIS System. Enters syllabi and faculty information as required for the FIS reporting system under the direction of the department chairs and/or administrative coordinators.
Faculty support. Manages and creates SPOT evaluations for departments. Handles requests from faculty when needed.
Preparation of travel request. Prepares accurate travel requests. Maintains a budgetary spreadsheet of travel and reports expenditures to the Administrative Coordinator and/or the Department Chair.
Help organize, arrange, coordinate, and deliver department events in conjunction with Administrative Coordinator.
Supervision of hourly student workers/instructional assistants, including performance monitoring and timesheet approval.
Qualification
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Required
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Exceptional customer service skills.
Intermediate Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred
Bachelor's degree.
Knowledge of University policies and procedures.
Experience with PeopleSoft/EIS.
Company
University of North Texas
Established in 1890, UNT is one of the nation’s largest public research universities with more than 44,000 students.
1,001-5,000 employees
H1B Sponsorship
University of North Texas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (38)
2022 (48)
2021 (40)
2020 (45)
Funding
Current Stage
Late StageLeadership Team
Clayton Gibson, CPA
Vice President for Finance & Administration and CFO
Clay Simmons
Vice President and Chief Integrity Officer
Company data provided by crunchbase
