144 applicants

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Company

Original Job Post

University of South Florida · 1 week ago

Administrative Specialist

Tampa, FL

Full-time

Onsite

Mid Level

$36K/yr - $45K/yr

4+ years exp

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Responsibilities

Plan, prioritize, and schedule meetings and appointments for the director of the Movement Disorder Center.

Perform specialized administrative duties for the director as needed.

Maintain faculty calendars, schedules, and departmental meetings.

Handle information requests, plan conferences and meetings, provide purchasing and payroll support, and fulfill employment administration requirements.

Operate office equipment, including copiers, scanners, and printers, to meet document preparation and production requirements.

Provide information, assistance, and services to patients, contacting the office, answering inquiries independently in person, by telephone, or in electronic or paper correspondence.

Respond to routine inquiries regarding faculty, confirm and provide information for clinical and research appointments, and obtain medical records before appointments.

Provide purchasing support by preparing and initiating purchase orders, making travel arrangements, and preparing and submitting travel expenses and reports.

Assist in generating Center reports and completing compliance activities, oversee using PCards, and make purchases for the department.

Screen internal and outside mail, screen telephone messages, maintain lab reports, and ensure they are signed by an Investigator in a timely manner.

Work with minimal supervision with planning, organizing, and coordinating multiple work assignments, establish and maintain effective working relationships with others, and communicate sensitive information professionally while maintaining confidentiality.

Perform data entry for clinical trials, proof for data entry errors, and prepare patient/participant documents for study visits.

Assist with monitoring visits, attend Investigator Meetings as requested, coordinate patient visits and testing, and obtain required information from study subjects during visits.

Provide administrative support for clinical research, draft portions of publications or training manuals, produce graphs, charts, and tables from data collected, and provide information on studies to potential program participants and the general public.

Maintain and update Center websites, social media, and ongoing research public listings, prepare presentation materials for use by others, administer and support various programs of the Center as appropriate, and oversee and support various public relation functions.

Perform scribe duties for Movement Disorders clinic/providers in accordance with USF Health Care policy B1003 (Documentation by Scribes) and complete any required training.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Office AdministrationWord ProcessingTestingProblem-SolvingCommunicationTime ManagementAdministrative experienceMicrosoft WordMicrosoft ExcelOutlook

Required

High school diploma or equivalent

Four or more years of experience in an office or administrative support position

College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis

Testing may be required to assess competency on word processing software

Preferred

4 years of Administrative experience

Proficient in Microsoft Word, Excel and Outlook

Company

University of South Florida

Glassdoor

4.1

University of South Florida is a public research university located in Tampa, Florida.

Founded in 1956

Tampa, Florida, USA

10,001+ employees

http://www.usf.edu

H1B Sponsorship

University of South Florida has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (58)

2022 (78)

2021 (70)

2020 (55)