49 applicants

Company

Original Job Post

Hilltop Securities Inc. · 2 days ago

Administrative Support Associate/Executive Admin

Dallas, TX

Full-time

Onsite

Mid, Senior Level

5+ years exp

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H1B Sponsorship

Hiring Manager

Mindy Brockman

Insider Connection @Hilltop Securities Inc.

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Manage expense reports for multiple members of the team using Concur

Coordinate and manage travel reservations and arrangements using Concur

Daily data entry into multiple Excel and Word files as well as proprietary database (Denali)

Open, review, and distribute all Incoming Mail for the team

Filing / Scanning /Archiving documents physically and electronically

Assist in the development and maintenance of client contracts; requires acute attention to detail and comfort with legal documents

Take incoming calls for the team and appropriately forward to the Investment Bankers

Uploading documents into the sales transaction records using the firm’s processes and proprietary software (Denali)

Maintenance of team’s database for transactions undertaken and completed

Coordinate and review of regulatory and internal filings with respect to completed transactions

Maintain office supplies for team

Assist the Investment Bankers with the development of internal transaction forms, interested parties lists and schedules of events and bond offering documents as well as its publication and filing (requires advanced Word and Excel skills)

Assist with publication of public notices as required

Assist the Investment Bankers with requests for information from external parties such as clients, attorneys, rating agencies, bond insurers and other interested parties.

Prepare closing statements for all transactions

Research as directed by the Investment Bankers

Other duties as assigned

Qualification

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Computer skillsMathematical calculationsProblem-solvingHard-workingQuick learner communicationProfessional demeanorOrganizational skills

Required

High school graduate or equivalent; Associate degree and Paralegal experience preferred

Five (5) or more years previous administrative assistant, executive assistant or paralegal experience

Advanced computer skills including Excel, Outlook, Word and Power Point

Comfortable, confident and able to perform simple mathematical calculations

Quick learner with ability to work well in fast-paced environment

Detailed and timely (accuracy and speed)

Strong professional phone skills and etiquette including good communication skills, both verbal and written.

Professional, pleasant demeanor for working with clients, business associates and the Investment Bankers

Strong organizational skills

Preferred

Associate degree and Paralegal experience

Company

Hilltop Securities Inc.

HilltopSecurities helps advance the financial opportunities of communities, businesses, and individuals alike. But that’s only part of the story.

Founded in 1946

Dallas, Texas, USA

501-1,000 employees

https://www.hilltopsecurities.com

H1B Sponsorship

Hilltop Securities Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2022 (2)