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California State University Channel Islands · 2 days ago
Administrative Support Coordinator II
Oxnard, CA
Full-time
Onsite
Mid Level
$4,200/mo - $4,900/mo
3+ years exp
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Insider Connection @California State University Channel Islands
Responsibilities
Coordinates and leads projects providing administrative support for the day-to-day operations for the Dean, Chairs, Directors, faculty, students, and staff.
Processes a high volume of email, telephone calls, and walk-in visitors with professionalism, discretion, and confidentiality.
Supports faculty in instruction, research, advising, program development, and grant-related projects.
Develops standard operating procedures, makes recommendations to resolve administrative problems, and improves operational efficiency.
Provides onboarding, training, and lead work direction to MVS School Student Assistants.
Creates and maintains archives for records and files, schedules appointments, and maintains calendars.
Provides meeting facilitation support, orders office supplies, troubleshoots office technology, prepares reports and documents.
Coordinates domestic and international travel paperwork, manages purchases, maintains computer/tech inventory, and prepares HR and payroll forms.
Coordinates internal and external events, manages the school website, and designs promotional materials.
Responsible for creating and maintaining the approved schedule of classes, teaching assignments, and faculty workload.
Attends relevant meetings, serves on committees, and performs other related duties as assigned.
Qualification
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Required
Minimum of three years of administrative experience, or a combination of education and experience, bachelor’s degree preferred.
Knowledge of applicable University infrastructure, policies, and procedures is preferred.
Ability to work professionally, collaboratively, and collegially with a diverse population of faculty, staff, administrators, students, and other internal and external constituents.
Ability to respond to a high volume of walk-in, telephone, and email inquiries on a daily basis with a high degree of professionalism, discretion, and confidentiality.
Ability to work independently with a high level of accuracy, efficiency, and attention to detail.
Must be a highly motivated and organized individual who is able to manage multiple tasks, work effectively with minimal supervision, and show initiative.
Must be flexible and responsive to changing priorities and work assignments with the ability to prioritize and set reasonable goals to accomplish various projects in a timely manner.
Excellent verbal and written communication skills.
Ability to interpret and apply University policies and procedures.
Ability to oversee and direct the work of Student Assistants.
Intermediate to advanced proficiency with computers, Microsoft Office Suite, Adobe, and familiarity with learning new programs in support of responsibilities.
Possess strong research and data analysis skills.
Knowledgeable of social media platforms and website management.
Punctuality and regular attendance are essential.
May be required to work evenings or weekends with advance notice.
Company
California State University Channel Islands
California State University Channel Islands is an educational institute that provides bachelor's, master's degree & course certifications.
501-1,000 employees
H1B Sponsorship
California State University Channel Islands has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (1)
2021 (2)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Richard Yao
President
Company data provided by crunchbase
