Kenosha Unified School District · 3 days ago

Administrative Support Professional

Kenosha, WI

Full-time

Onsite

Mid Level

$21/hr - $21/hr

3+ years exp

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Responsibilities

Performs customer service duties, including in-person interactions; making and receiving telephone calls, including transferring calls to the appropriate individuals; directing department visitors to the appropriate individuals; answering general information questions and/or escalating more complex questions to the appropriate individuals; and assisting with coordination of department/school meetings and/or events.

Sets up and maintains paper and electronic filing systems for all records, correspondence, and other paper and electronic materials.

Provides paper and/or electronic written correspondence to a diverse pool of individuals, including the department head/principal, fellow staff members, administrators, students, families, and the general public, as directed by the department head/principal.

Runs reports and/or retrieves data, including paper and electronic files, and distributes the related reports/data to the appropriate individuals as directed by the department head/principal.

Assists the department head/principal as requested with clerical budgetary duties, including data entry into Excel/Google sheets and position-specific software systems, collection and data entry of related receipts/invoices, and printing of budgetary reports.

Composes/runs position-specific documents and/or reports and/or retrieves data for reporting out to diverse pool of individuals, including the department head, fellow staff members, students, and families, as directed by department head.

Performs other duties as assigned.

Qualification

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Microsoft Office SuiteSafety ProceduresOffice Equipment OperationBilingual English SpanishMission Vision Values AlignmentStationary WorkFile ManagementData EntryProblem-SolvingEffective CommunicationTeamworkFlexibilityDedication

Required

Associate degree in administrative assistance or related field, or minimum two years' relevant administrative experience

Minimum of three years' current work experience in administrative support work

Intermediate use and knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook)

Ability and willingness to maintain confidentiality of any information gained within the course of executing one's position responsibilities

Knowledge of and ability to uphold and execute all district safety procedures

Ability to operate office equipment such as multi-line telephone, fax machines, copiers, and computers

Effective verbal and written communication skills in English and preferably Spanish

Dedication to the mission, vision, core values, and strategic goals of Kenosha Unified School District

Flexibility to function on an individual basis as well as serve as a cooperative team member

Must be able to remain in a stationary position for long periods of time; occasionally required to move about inside the office to access file cabinets, office machinery, etc.; consistently and repetitively operates a computer and other office machinery such as calculator, copy machine, and/or computer printer; regularly required to communicate and exchange accurate information with administration, staff, and the public; occasionally be required to lift up to 20 pounds unassisted