Be an early applicantLess than 25 applicants

Company

Original Job Post

Irvine Company · 2 days ago

Associate - Office

Irvine, CA

Full-time

Onsite

Entry Level

$25.38/hr - $33.99/hr

Wonder how qualified you are to the job?

Maximize your interview chances

Commercial Real EstateReal Estate

H1B Sponsorship

Insider Connection @Irvine Company

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Resolve customer service calls and requests; escalate requests that are above scope to Senior Associate.

Answer phone, distribute mail and prepare email and regular mail.

Verify phone and voice mail systems are working properly.

Activate and deactivate access cards and order keys.

Maintain a key sign-in/out log for outside vendors.

Ensure that the management office is presentable at all times (high rise).

Maintain all office/kitchen supplies and inventory, including printers and copier if needed (high rise); issue purchase orders.

Maintain and distribute nightly security passdown logs (high rise).

Maintain and distribute janitorial logs (high rise).

Create general notices and communications to customers.

Monitor all customer service requests to ensure timely and efficient resolution.

May support Senior Associate with accounts payable and accounts receivable.

Coordinate with service providers as needed to ensure top quality work is performed in a timely manner.

Complete all general filing (electronic or paper).

Coordinate Conference Center usage.

Assist with move-ins and move-outs.

Update various databases, spreadsheets, and directories.

May review, audit, collect customer insurance certificates, and maintain compliance.

Maintain vacant suites and marketing materials.

May manage the new and existing employee hiring process to include, but not limited to, phone, computer, signage, and business cards (high rise).

Assist operations management team in facilitating customer events.

Provide administrative support to operations team as needed.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Zero to two years of relevant work experienceProficient in wordExcelOutlookDetail orientedAble to prioritize tasksCustomer service focused

Required

Zero to two years of relevant work experience

Proficient in Word, Excel and Outlook

Detail oriented and able to prioritize tasks

Customer service focused

Benefits

Paid Time Off

Matching 401(k)

Health Benefits

Company

Irvine Company

Glassdoor

3.6

The Irvine Company is a real-estate investment company.

Founded in 1864

Newport Beach, California, USA

1,001-5,000 employees

https://www.irvinecompany.com/

H1B Sponsorship

Irvine Company has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2022 (1)

2021 (2)

2020 (3)