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Company

FIRST · 7 hours ago

Associate Project Manager (Corporate Events)

Chicago, IL

Full-time

Remote

Entry Level

$60K/yr - $80K/yr

2+ years exp

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Responsibilities

Full life-cycle planning and execution of multiple key events in a digital/virtual capacity, and in-person

Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders

Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting

Sourcing, negotiating and managing site selections, contract management for venues and suppliers

Coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management

Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed

Travel (when applicable, approximately 30-35% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events

Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements

Co-plan with colleagues and the client on larger scale programs; strong team player

Share knowledge of best practices, new suppliers, services and venues

Deepen relations with existing clients and maximize on all opportunities to generate new business

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Event ManagementClient ManagementProject ManagementVirtual Event PlanningFinancial ManagementCventMicrosoft OfficeWebexZoomVendor ManagementDatabase ManagementCustomer Focus

Required

2 – 4 years’ event management experience, preferably in a corporate financial environment

Located within 90 minutes of an airport

Motivated, self-starter, ability to work independently and project plan; ability to think innovatively

Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines

Leadership/influencing/negotiation and decision-making skills

Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions

Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles

Strong client management skills

Strong oral and written communication skills

Ambitious, proactive and highly organized

Willing to travel to various locations for site-visits and on-site management of events

Proficient with Microsoft Office

Knowledge of venues and suppliers in key US cities

Flexible and willing to work long hours (evenings, weekends) and travel

Strict and accurate adherence to company’s time tracking policies and systems

Ensure knowledge is shared within the team through positive communications

Work on ad hoc requests from clients as required

Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings