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University of Louisville · 2 days ago
Athletic Operations Program Manager I
Louisville, KY
Full-time
Onsite
Director
4+ years exp
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Responsibilities
Meet/Event Responsibilities: Execute and disseminate all meet/event contracts; coordinate travel, payment, and communication with all meet/event hosts/sites; serve as point of contact for visiting teams. Coordinate meet/event day operations with marketing, facilities, sports information, and meet/event management staff when applicable.
Coordinate all team travel and coaches' travel. Execute all vendor contracts related to team travel: hotels, team meals, transportation, etc.
Assist with coordination of recruiting visits (e.g., meals, hotel, activities, tours)
Provide day-to-day administrative support to the Track & Field/Cross Country program (e.g., pro card transactions, submit travel vouchers, purchasing, etc.)
Serve as primary point-of-contact to the Athletic Business Office. Responsible for all pro-card reconciliations, travel reimbursements, purchase orders, monthly budget reconciliations, accounts receivable, disbursements, etc.
Reconcile, project, and monitor team budget.
Assist with coordination of team operations: meetings, schedules, and practice times.
Travel with team at the discretion of the Head Coach.
Serve as liaison to Athletics Compliance; promote an atmosphere of compliance within the program through strict adherence to NCAA, ACC, and university rules and regulations through monitoring of program activities, active involvement, and commitment to continuous rules education, timely submission of compliance-related documents, and immediate reporting of any knowledge of potential rules violation involving self or others.
Assist in sports information, marketing, and social media operations of the program.
Coordinate all special events for the team (Team Banquet, Alumni Gatherings, etc.)
Manage sport-specific donor club and serve as the point of contact for the club.
Manage alumni database and communicate regularly with alumni to increase engagement.
Utilize TEAMWORKS software for team communication.
Assist in the coordination of coaching staff to meet required compliance paperwork deadlines.
Coordinate all required paperwork for incoming student-athletes and assist in the admissions process (National Letter of Intent, NCAA eligibility certification & clearinghouse, campus housing liaison, university admissions process)
Manage gear ordering, distribution, and tracking through the equipment manager.
Oversee and coordinate academic services provided to Track & Field/Cross Country student-athletes.
Provide academic oversight and identify educational strategies to holistically support student-athletes.
Maintain detailed and accurate student records for initial and continuing eligibility purposes.
Update and track periodic academic progress utilizing degree progress reports and tracking folders.
Communicate academic policies and procedures as well as NCAA, ACC, and institutional eligibility requirements to student-athletes, coaches, and athletics personnel.
Attend scheduled academic update meetings with coaching staff to share detailed academic progress for Track & Field/Cross Country student-athletes.
Serve as the academic representative for Track & Field/Cross Country for on-campus recruiting operations.
Be available to work evening and weekend hours and travel, if needed.
Other duties as assigned by the Head Coach and Sport Administrator for Track & Field/Cross Country Coach.
Qualification
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Required
Bachelor's Degree in related field with 4 (four) – 6 (six) years of related experience, or an equivalent combination of education and experience
Thorough understanding of the NCAA, ACC, and University guidelines and regulations
Effective verbal, written, and interpersonal communication skills
Knowledge of NCAA rules and regulations
Previous experience in intercollegiate academic counseling or student services setting
Availability to work evening and weekend hours and travel when needed
Preferred
Experience with Indoor and/or Outdoor Track & Field Meet Management
Experience coordinating official & unofficial visits
Experience coordinating competition officials & volunteers
Sport-specific knowledge
Experience working in collegiate athletics
Effective administrative/organizational skills and ability to prioritize time-sensitive tasks and projects according to deadlines
Working knowledge of Microsoft Office
Previous experience working with diverse populations and proven ability to work in a University setting
Company
University of Louisville
The University of Louisville is a state supported research university located in Kentucky's largest metropolitan area.
Founded in 1798Louisville, Kentucky, USA
5,001-10,000 employees
H1B Sponsorship
University of Louisville has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (36)
2022 (52)
2021 (56)
2020 (54)
Funding
Current Stage
Late StageLeadership Team
Melisa Adkins, EJD, MBA, BSN, RN
Chief Executive Officer- UofL Health- Mary & Elizabeth w/oversight of Peace & South Hospitals
In K. Kim
Co-Director, Co-Founder, Center for Health Process Innovation (CHPI)
Recent News
2024-02-09
Louisville Business First
2023-12-01
Company data provided by crunchbase
