Tidal Basin Group · 4 hours ago
Bilingual Administrative Assistant
United States
Full-time
Remote
Entry Level
2+ years exp
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Responsibilities
Provide administrative support to ensure efficient operations
Answer phone calls, schedules meetings and appointments, and maintain calendars
Carry out administrative duties, including but not limited to creating and maintaining filing systems, both electronic and physical
Prepare communications such as memorandums, invoices, emails, reports, and other correspondence
Complete operational requirements by scheduling and assigning activities and expediting work results
Exhibit polite and professional communication via phone, e-mail, and mail
Maintain and update various databases and schedules
Support team by performing tasks related to organization and/or project and strong communications
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
Provide information by answering questions and requests
Maintain supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies
In coordination with management, manage invoices and keeps tracks of renewals or needed changes to different contracts
Serve as a liaison with office contractors/suppliers such as building administrator, first aid kits supplier, paper collection services, security, cleaning services, among others
Handle mail collection and distribution
Coordinate office and parking spaces with IT and HR teams
Greet visitors and direct them to the appropriate area. Keep a visitors log accordingly and handle visitors id
Work with IT and HR to ensure all employees have the appropriate access level in the different office areas
Contribute to team effort by accomplishing related results as needed
Ability to prioritize and multi-task in a fast-paced environment
Qualification
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Required
2+ years of work experience with case management, public housing, or disaster recovery related work
Strong skills with Microsoft Office (Microsoft Word, Excel, and PowerPoint) and Adobe Acrobat
Experience facilitating client applications to public benefit programs
Experience in analyzing information and problem-solving
A flexible schedule that can accommodate some evening or weekend work as may be required
Experience in reviewing details of a tax, real estate, and income documentation, in a professional environment, preferably
Experience in disaster recovery and/or housing support services or programs, preferably
Bilingual in English and Spanish
Strong analytical, problem-solving and decision-making capabilities
Team player with the ability to work in a fast-paced environment
Ability to learn, analyze, and understand complex documents such as tax returns, property deeds, insurance, and other program-related documents
Demonstrated ability to review documents at a close level of detail and catch subtle differences
Strong verbal and written communication skills
Skilled in multi-tasking, organizing and prioritizing work in a fast-paced environment
Ability to articulate details in a manner understandable to a variety of individuals in person and over the phone
Ability to work successfully with socio-economic and culturally diverse applicants
Company
Tidal Basin Group
Tidal Basin Group is a preparedness & disaster recovery consulting firm.
501-1,000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2023-08-22Acquired· undefined
Leadership Team
Curt Russell
Chief Financial Officer
Tom Lewis
President and COO
Recent News
2024-01-22
2022-02-02
PR Newswire
2022-01-24
Company data provided by crunchbase
