The Colibri Collective · 2 days ago

Bilingual Event Coordinator

Phoenix, AZ

Contract

Onsite

Entry Level

1+ years exp

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Responsibilities

Identifying the purpose of the event and setting clear objectives.

Researching and choosing suitable venues that align with the client’s and event's objectives and budget.

Overseeing the logistics, including scheduling, staffing, and equipment needs.

Keeping clients informed about event progress and changes.

Communicating with vendors, suppliers, and internal teams.

Providing event details to attendees.

Sharing event schedules and milestones.

Handling crisis communication when issues arise.

Updating stakeholders on marketing and promotion strategies.

Documenting all communication for reference and accountability.

Ability to adapt to the needs and dynamics of each individual and group.

Proficiency in both Spanish and English, with the ability to switch seamlessly between the two languages as needed.

Developing marketing plans that encompass advertising, public relations, and social media to generate interest and attendance.

Assist with the distribution of marketing collateral like posters, flyers, and other promotional items.

Setting up registration systems for attendees.

Providing information to attendees, addressing inquiries, and offering support for any special requirements.

Assessing the need for transportation, whether it's for team members, equipment, or materials.

Creating transportation schedules and determining efficient routes to minimize travel time.

Coordinating the movement of event-related equipment, signage, and promotional materials.

Ensuring equipment and materials arrive on time for setup and are efficiently removed after the event.

Being prepared to address unexpected issues, such as vehicle breakdowns or delays.

Qualification

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Event CoordinationProject ManagementWorkflow ManagementSpanish LanguageProblem-SolvingAnalyticalOrganizationalCommunicationTime ManagementSoftware ManagementWorkamajigMonday.com