Northwestern University · 5 days ago

Business Administrator

Evanston, IL

Full-time

Hybrid

Senior Level

$70K/yr - $98K/yr

5+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

EdTechEducation

Insider Connection @Northwestern University

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Lab Coordination: Manages day-to-day operations of research groups. Coordinates searches for research positions, communicates visa requirements, and onboards new hires and students. Facilitates appointments, promotions, and departures of lab members. Schedules qualifying exams and thesis defenses. Provides support to all group members, answering inquiries, and recommending campus resources. Identifies service improvement opportunities to better support group’s success. Update group website.

Monitors research lab compliance & responds to space surveys and Risk Management reports. Ensures communication with Principal Investigator (PI) regarding LUMEN participation.

Research Administration: Performs pre- and post-award research administration, utilizing established systems to ensure compliance with all applicable regulations. Proactively updates and maintains documents required for the submission of research proposals from various information sources to obtain relevant data. Reviews grant solicitations to ensure all needed documents are prepared in accordance with requirements.

Events: Coordinates programming, including conferences, meetings, and colloquia. Manages all event logistics including creating and disseminating schedules and itineraries; arranging catering; preparing materials; making travel arrangements; serving as a resource to invited visitors; reserving venues; and staffing events.

Administration: Manage calendars and travel; submit and track expense reports. Assemble reports and other documents to support faculty member’s activities.

Financial: Ensure that the groups’ accounts are actively monitored. Track group’s various funding sources, end dates and ensure transactions are charged correctly. Transfer knowledge & advise on research policies & procedures, grant closeouts, no cost extensions, and renewals. Track spending, funding of lab positions, supply orders, ensuring spending is charged to appropriate sources. Report needed changes and follow through to ensure transactions are completed. Oversees payroll for research appointments.

Miscellaneous: Performs other duties as assigned.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Administrative experienceBudgetsFinanceGrantsFacilitiesHuman resources computer skillsResourcefulnessInitiativeOffice Management

Required

Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.

5 years' administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

Strong computer skills

Ability to work independently

Resourcefulness

Initiative