76 applicants
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Swooped ยท 2 days ago
Business Operations Coordinator
United States
Full-time
Remote
Mid, Senior Level
5+ years exp
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Responsibilities
Support Global Business Operations and project coordination efforts across all business functions and operating regions
Updating company records/databases with personnel, financial, and other data
Liaising with the Insurance agent for handling employee Benefits (medical insurance and 401k) for US employees
Setting up and maintaining the State Employment Tax for the states that the company has current/future employees in
Building monthly invoices with Business Line Heads and issuing them to clients
Taking and distributing meeting notes for internal and external client-facing meetings
Updating the company Business Line Cash Flow and Revenue Forecasts
Maintaining consistent control of company directory structures, templates, and branding materials
Uploading Project Technical Submissions and managing timely responses by team members
Updating and managing Project Monitoring Collaboration Trackers
Maintaining the accuracy of data in the companywide ERP system (Deltek) and generating reports as needed
Assisting Project Managers and Leads in the ERP systems
Maintaining and updating the accuracy of the CRM database with client contact and new opportunity activities
Improving/updating template documents
Google sheets formulas, conditional formatting, and data validation across multiple operations spreadsheets
Formatting Google docs, sheets, and slides for business functions and marketing
Receiving paper (hard copy) mail at the registered office and scanning/forwarding relevant documents to the Head of Operations and COO
Qualification
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Required
Minimum 5 years of industry experience in a broad range of Business Operations and Administration functions
Exemplary timekeeping, punctuality, and professionalism
Effective communication skills, both verbal and written
Structured, methodical, and highly organized methods of working
Responsive team player with excellent time management and organizational abilities
Strong attention to detail and ability to prioritize tasks
Capable of functioning in a fast-paced environment with minimal oversight
Preferred
Degree or equivalent in Business Administration, Finance or Accounting
Project Management experience and certification
Experience with project-based ERP platforms such as Deltek
Experience in Website development and Social Media platforms
Experience in Google suite applications
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k)
Paid Time Off (Vacation, Sick & Public Holidays)
Training & Development
Work From Home
Company
Swooped
Top remote jobs at today's hottest companies with resume and cover letter optimization to help you land your dream job five times faster.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase
