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VIVA USA Inc. · 2 days ago
Contract Administrator
Lake Forest, IL
Contract
Onsite
Mid Level
1+ years exp
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Hiring Manager
Jowfer Farook
Insider Connection @VIVA USA Inc.
Responsibilities
Responsible for contract implementation (including custom contracts for Enterprise Accounts including automation placements).
Must ensure proper understanding of the contracts by C&P Implementation team, Instrument Shipment team, and Field Service organization.
Translate terms and conditions into actionable items for contract implementation across Field Sales and Service.
Coordinate shipping and billing of all client and third-party products including ancillary items necessary to support the contract award.
Execute contract lifecycle management activities including customer-initiated amendments, tracking, reconciliation, shipping discount programs, and more.
Coordinate Contracting and Pricing (C&P) Post-Contact Signature Implementation cross-functional meetings.
Ensure proper shipping of Equipment with Order Support.
Translate contracted pricing & terms to relevant specialists to ensure accurate understanding of contract intent.
Coordinate compilation and distribution of new contract start-up ‘Welcome Package’ to each customer.
Execute contract management activities such as tracking total value, rebate processing, contract compliance, and end-of-term activities.
Manage and report total net sales from all federal government contracts.
Ensure timely and accurate load on contracted items that have financial impact.
Play a key role in training and on-boarding new hires in the Contract Management Representative role.
Maintain and create C&P operating procedures as necessary.
Represent C&P as a Subject Matter Expert in cross-functional initiatives and service improvement.
Identify process/training gaps within contract administration and across internal departments.
Manages price activations for Group Purchasing Organizations.
Perform analysis of contract aging/expirations to determine revenue opportunities.
Responsible for the price data validation and loading of distributor chargeback processing.
Qualification
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Required
College grad 2yrs contract experience/ H.S. with 5 yrs. experience
Experience with reading federal government contracting documents such as BPA, IDIQ, Delivery orders
Experience with processing Purchasing Contracts
Ability to work independently with upper management to get contracts approved
Experience reading and understanding purchasing contracts and identifying potential issues that need to be reviewed by others
Working knowledge of Microsoft Word and Excel
Contract Awareness
Excel proficiency
SAP proficiency
Ability to coordinate multiple workstreams
Excellent written skills
4-yr degree in Business, or Finance discipline bachelor’s degree or related required
Minimum 18 months in C&P Contract Management Representative position or comparable
Preferred
Experience with the Federal Supply Schedule
Experience in working with state RFQs and BPA
Minimum one to three years experience in at least one of the following areas is preferred: Contracting/Pricing, Customer Service, Sales, Marketing (administration or operations), or Commercial Finance preferably in Healthcare related market
Company
VIVA USA Inc.
VIVA USA Inc. (VIVA), certified Woman and Minority Owned, is a Technology and IT consulting company based in the greater Chicago area.
501-1,000 employees
H1B Sponsorship
VIVA USA Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (8)
2022 (5)
2021 (14)
2020 (12)
Funding
Current Stage
Late StageLeadership Team
Vinu Ilangovan
Chief Technology Officer
Company data provided by crunchbase
