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Company

Original Job Post

Cherry Creek School District · 2 days ago

Department Office Assistant

Colorado, United States

Full-time

Onsite

Entry Level

1+ years exp

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EducationHigher Education

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Responsibilities

Greet and welcome visitors to the department/building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions.

Schedule meetings and appointments for staff, supervisor, outside representatives, and other stakeholders. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities.

Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the department with regular and special projects.

Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, etc. File correspondence and other records, which may include entering data.

Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.

Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by department/building administration. Prepare outgoing mail and correspondence, including emails and faxes.

Perform basic monitoring and bookkeeping of budgets.

Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents.

Perform other related duties as assigned or requested.

Qualification

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Human resourcesBudgetingPayrollAccountingLoan servicingSchool supportOffice equipmentComputer applicationsMicrosoft OfficeOperating office equipmentReport writingDocument interpretationCriminal background checkFingerprintingInterpersonal relationsVerbal communicationWritten communicationOrganizational skillsProblem solvingWorking with othersDirect Customer InteractionCultural CompetenceInterpersonal CommunicationContinuous Improvement

Required

High School Equivalency (HSE) diploma

One (1) year of professional administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience

Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.

Basic knowledge of common computer application software

Basic knowledge of Microsoft Office

Intermediate interpersonal relations skills

Intermediate verbal and written communication skills

Intermediate organizational skills

Ability to operate common office equipment

Ability to work alone and with others

Ability to write routine reports and correspondence

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

Criminal background check and fingerprinting required for hire