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Orlando Health ยท 2 days ago
Department Secretary
Orlando, FL
Full-time
Onsite
Entry, Mid Level
2+ years exp
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Responsibilities
Works within the team to set team priorities and deadlines, adjusting the flow and sequencing of the work to meet team and patient needs.
Proficient in accessing and utilizing computer management programs, Word, Excel, PowerPoint, Teams, and serves as a source of assistance to department team members. Prepares charts, graphs, etc. for presentations.
Schedules appointments for managers and manage departments calendars.
Maintains and orders both unit and office supplies and forms. Maintains control of the budget supplies and orders appropriately being mindful of the departmental budget limits.
Submits work orders for necessary housekeeping, maintenance, biomedical, engineering, or other work orders needed.
Monitors and assists with time and attendance through KRONOS (or timekeeping system).
Consistently assists others in resolving issues presented by callers and/or visitors and effectively refers to the appropriate person for follow up. Acts as a role model by demonstrating effective communication. Problem solves and screens phone calls, requests, and concerns.
Receives and distributes mail/faxes/electronic notifications.
Consistently arranges for the accurate and timely payment of departmental invoices and other disbursements.
Assists in making appointments for patients.
Consistently maintains departmental files and adheres to file maintenance and records retention schedules.
Organizes meetings including prepares any needed reports or documents, distributes materials, records, and transcribes minutes for meetings in a timely manner. May make travel arrangements and/or arrange for refreshments if necessary.
Tracks progress of special projects.
Performs routine problem solving.
Uses discretion when working with confidential information.
Transports and delivers items, equipment, and medications (excluding controlled substances and IV chemotherapy drugs) throughout the facility.
May have limited access to areas storing medications.
Manages time autonomously, follows through on assignments and meets deadlines.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA, and other federal, state, and local standards.
Maintains compliance with all Orlando Health policies and procedures.
Qualification
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Required
High School diploma or equivalent.
Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
Two years clerical or secretarial experience.
Company
Orlando Health
Orlando Health is one of Florida's most comprehensive private, not-for-profit healthcare networks.
10,001+ employees
H1B Sponsorship
Orlando Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2022 (1)
2021 (6)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Mark Jones
Senior Vice President, Orlando Health Foundation
Mildred Beam
SVP, Chief Legal Strategist
Recent News
Business Journals
2024-05-08
2024-04-26
The Business Journals
2024-04-26
Company data provided by crunchbase
