200+ applicants

Company

Public Health Institute · 10 hours ago

Director of Benefits and Payroll

United States

Full-time

Remote

Director/Executive

$141K/yr - $220K/yr

10+ years exp

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Responsibilities

Provides leadership in the development, planning, implementation, assessment and continuous improvement of a benefits program that is consistent with PHI’s vision of healthy communities and meets the diverse needs of PHI’s employees and their families

Designs and manages comprehensive, quality, cost-effective programs and complies with regulations

Develops policies and procedures related to benefits and works collaboratively with others as needed to move new policies forward

Responsible for updating plan documents and other critical documentation

Manages vendor and consultant relationships including administration, service and performance

Ensures services received from the employee benefits broker/advisor meet the organization’s needs at a competitive price

Creates and directs a Request for Proposal process from employee benefits brokers/advisors no less often than once every five years, or as required by internal policy

Maintains and makes certain that current documentation outlining internal procedures and processes is in place

Ensures that all members of the Benefits Team provide superior customer service by responding to employee questions within no more than 24 hours

Utilizes assorted means of communication (such as email messages, benefits guides, newsletter articles and videos), creates cogent materials that support employees’ understanding and appreciation of the benefit plans and wellness activities available to them

Develops benefit materials that support employee recruitment

Prepares and presents benefits information during employee orientations, open enrollment, and meetings

Designs and maintains materials that support employees’ benefit selections upon initial eligibility, during open enrollment and in the event of qualified life changes

Designs and maintains materials that explain the options available upon loss of benefits eligibility

Manages medical, dental, vision, life and disability insurance plans, healthcare and dependent care flexible spending accounts and commuter transportation programs

Works with a third-party administrator, manages COBRA

Manages accurate and timely reconciliation of benefit invoices

Works with PHI’s benefits broker/advisor, direct the annual renewal process

Plans and executes successful open enrollment periods

Ensures that annual ACA reporting is accurate and meets filing deadlines

Manages the 403(b) and 457(b) retirement plans

Serves on PHI’s retirement plan committee

Directs annual fee disclosure and small benefit distribution processes

Reviews bi-weekly remittance calculations for approval by the Chief Human Resources Officer

Works with Finance, Payroll and outside auditors on the annual 403(b) audit; ensures that PHI’s 5500 is completed and filed by the deadline; distributes the Summary Annual Report to plan participants

Creates and publicizes wellness events that support employees’ overall wellbeing, focusing on physical and mental health, community involvement and financial security

Creates plans, such as Mindful Monday mindfulness meditation and Wellness Wednesday chair yoga, to supplement the core benefits and insurance programs

Plans and executes annual wellness fairs at PHI’s major offices and/or virtually

Creates and sponsors the annual Transition to Retirement workshop series

Tracks employee involvement and satisfaction with wellness programs

Assesses wellness program and implements changes to ensure maximum value on investment

Oversees all aspects of leave administration including leaves of absence, accommodations under the Americans with Disabilities Act, workers’ compensation claims and the PHI Leave Share and Paid Family Leave Programs. Partners closely with Payroll in management and administration of PHI sick leave and PTO

Ensures PHI policies that govern leaves of absence and accommodations comply with all local, state and federal regulations, including but not limited to the Family Medical Leave Act, California Family Rights Act, California and DC Paid Family Leave, Pregnancy Disability Leave and Americans with Disabilities Act (ADA)

Conduct periodic audits of benefit plans and LOA/WC to ensure accuracy and efficiency, recommend improvements and implement changes

Ensures that employees and their managers receive excellent customer service when inquiring about a leave of absence, and that all communication with them is timely, clear and understood

Makes sure that claims are filed in a timely manner

Analyzes workers’ compensation claims loss reports and experience modification ratings and recommend safety strategies

Manages the completion, filing and posting of OSHA reports

Maintains complete, easily accessible records on pending, current and past leaves, accommodations and workers’ compensation claims

Provides thought leadership and helps to identify and implement Payroll best practices and process improvements that effectively support the needs of the organization and achieve continuous quality improvement

Provides guidance on operational standards and oversees specific efforts to help automate or improve Payroll operations

In coordination with the Payroll Manager, ensures adherence to standards and production that results in timely and accurate payroll processing

Provides guidance to Payroll Manager on special projects

Coordinates payroll operations with Finance & Accounting, Grants & Contracts, and other relevant departments

Confers with HCM technical team regarding changes and new systems; participates in developing, implementing and testing procedures

Ensures that all members of the Payroll Team provide superior customer service by responding to employee questions within 24 hours on business days

Ensures resolution of escalated payroll issues or discrepancies

Project leadership on payroll-related issues or products, with an eye on the continuous improvement of payroll processes

Manages and develops Benefits Team and Payroll Team members, including hiring, professional development, assignment of work and evaluation of performance

Travels to PHI offices and conference sites, as needed

Performs other HR responsibilities, as assigned

Qualification

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Benefits administrationPayroll administrationEmployee wellness programsPayroll experienceHRIS systemsEmployee leave managementPersonnel managementWorker’s Compensation knowledgeLeave of Absence lawsPeopleSoftADPMicrosoft WordMicrosoft ExcelMicrosoft PowerPointPHR certificationSPHR certificationSHRM-CP certificationSHRM-SCP certificationCEBS certificationCPP certificationMaster’s degree in HRGlobal payroll experience

Required

10 years of combined benefits/human resources experience, including 5 years as a manager

5 years of direct responsibility for benefits administration in a multi-site organization with at least 500 employees

5 years of direct responsibility for payroll administration in a multi-site organization with at least 500 employees

Bachelor’s degree, or substitute with four additional years of related experience

Preferred

California payroll administration experience

Strong knowledge of current payroll and HRIS systems; experience with PeopleSoft and with ADP very strongly preferred

Current PHR, SPHR, SHRM-CP, SHRM-SCP, CEBS, and CPP certifications strongly preferred

Master’s degree in HR, Accounting, or related field preferred

Global payroll experience preferred but not required

Experience with employee leave management

Excellent analytical, planning and problem-solving skills

Ability to identify and resolve complex problems and organizational conflicts

Ability to independently manage projects from conception through implementation and evaluation

Excellent verbal and written communication skills

Excellent interpersonal and presentation skills to interact with employees at all levels of the organization, providing explanations of complicated plans and concepts in an easily understood manner

Strong employee relations skills and ability to maintain confidentiality

Ability to be a team player and demonstrate flexibility in the performance of responsibilities

Strong personnel management skills

Knowledge of Worker’s Compensation and Leave of Absence laws, administrative regulations, major court decisions and trends

Solid computer skills in Word, Excel, PowerPoint, and Benefits and Payroll systems