Squared Away · 4 hours ago

Elite Executive Assistant - Global Opportunity

San Diego, CA

Full-time

Remote

Entry, Mid Level

1+ years exp

Maximize your interview chances

Consumer Services

U.S. Citizen Only

Insider Connection @Squared Away

Discover valuable connections within the company who might provide insights and potential referrals.
Get 3x more responses when you reach out via email instead of LinkedIn.

Responsibilities

Proactive Client Support:Anticipate client needs and deliver strategic solutions, managing complex scheduling, project oversight, event coordination, and daily operations

Relationship Building:Establish and maintain professional relationships rooted in trust, reliability, and excellence in communication

Email Management:Efficiently handle and prioritize high-volume client email communications

Scheduling:Seamlessly coordinate meetings across time zones, ensuring precision and availability

Executive-Level Support:Execute critical tasks, including travel arrangements, expense reporting, and strategic support for business development, fundraising, and lead generation

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

High-level administrative experienceCalendar managementTravel planningSlackGoogle DriveMicrosoft ExcelSalesforceCanvaCRM platformsQuickBooks

Required

Minimum of 1 year in high-level administrative roles, with demonstrated expertise in managing calendars, planning travel, and providing exceptional support to fast-paced, high-performing clients and businesses across diverse industries.

Advanced experience with tools such as Slack, Google Drive, Microsoft Excel, Salesforce, Canva, CRM platforms, and QuickBooks.

A high school diploma is required.

Uncompromising attention to detail, exceptional organizational and communication abilities, and the capability to operate independently in demanding environments.

Must have a fully functional mobile phone and computer (not a Chromebook or tablet) capable of handling advanced client platforms.