200+ applicants

This job has closed.

Company

Original Job Post

American Express · 2 days ago

Executive Administrative Assistant

New York, NY

Full-time

Hybrid

Entry Level

$24.05/hr - $48.10/hr

3+ years exp

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H1B Sponsorship

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Comp. & Benefits

Insider Connection @American Express

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Responsibilities

Calendar management across multiple parties.

Coordination of business travel arrangements.

Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required.

Timely and accurate preparation, review, and submission of expense reports.

Maintain vendor management process, including on-boarding new vendors, Statements of Work, invoice submissions, vendor payments, and payment tracking.

Payroll/Timekeeping.

Supporting the scheduling and coordination of events, including room booking, catering, etc.

Maintaining organization charts and team rosters.

Coordination of office supply management.

Support special ad-hoc projects and initiatives as assigned.

Assist in ordering of computers, equipment, supplies, new hire onboarding.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Issue ResolutionMicrosoft OutlookWebexMS Office SuiteProblem-SolvingHard WorkingTeamworkCommunicationIntegrity

Required

3+ years’ experience in providing administrative support.

Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities.

Excellent written and verbal communication skills.

Ability to work effectively on a team, sometimes under pressure, with accuracy, attention to detail, professionalism, and timely, direct follow-up.

Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality.

Ability to proactively identify and resolve issues.

Ability to work with all levels of management, associates, and external business contacts.

Strong computer skills, including Microsoft Outlook, Webex, MS Office Suite (Word, Excel, PowerPoint).

Benefits

Competitive base salaries

Bonus incentives

6% Company Match on retirement savings plan

Free financial coaching and financial well-being support

Comprehensive medical, dental, vision, life insurance, and disability benefits

Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

Free and confidential counseling support through our Healthy Minds program

Career development and training opportunities

Company

American Express

Glassdoor

4.2

American Express is a global financial services company best known for its credit card, charge card, and traveler’s cheque businesses.

Founded in 1850

New York, New York, USA

10,001+ employees

http://www.americanexpress.com

H1B Sponsorship

American Express has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (77)

2022 (121)

2021 (120)

2020 (103)