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Company

Original Job Post

Berea College · 2 days ago

Executive Administrative Assistant

Berea, KY

Full-time

Onsite

Senior Level

5+ years exp

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EducationHigher Education

H1B Sponsorship

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Responsibilities

Manage the Budget process for the Academic Division (controllable, salaries, endowed accounts, Salary Planner)

Manages Faculty appointment letters process (new appointments, reappointments, adjuncts).

Manages the course materials/textbook process working with faculty and students as the official point of contact or liaison between them and the external textbook provider. Works with faculty to assure on-time adoptions and tracks and follows-up on backorders or other elevated customer service issues as needed.

General central office work (phones and welcomes all visitors and guests).

Serves as staff support to the Enrollment Policies and Budget Committee.

Manage, verify, and reconcile faculty staffing.

Serve as Banner maintenance for Academic Affairs and manager of the Faculty module in Banner.

Administrative support for IRB and URCPP (Undergraduate and Creative Projects Program)

Academic Division liaison to payroll for stipends and special pay.

Supports the visa process for Faculty as requested.

Responsible for faculty data for IPEDS, AAUP, CUPA, Fact Book, and other reporting requirements.

Complete Title IX Equity in Athletics reporting

Maintain annual operating license with Kentucky CPE

Serves as Divisional contact with controller’s office with respect to divisional financial activities, and with Human Resources with respect to payroll activities.

Serves as liaison between office, departments, and public.

Provides Budget training for the Academic Division as needed (Chairs, Center Directors).

Set up special accounts and orgs as needed.

Special project work as needed.

Qualification

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Budget managementData processingMicrosoft office programsBoxBannerQualtricsDocusignEvent managementValid driver’s licenseBackground checksNavigating buildingsGroundsTravel planningComputer useOffice equipment useProblem-solvingInterpersonal skillsCollaborationOrganizational skillsAttention to detailProfessionalismDiscretionCommunication

Required

Bachelor’s degree required

5+ years’ experience in a professional work environment with confidential matters

Budget management

Excellent oral/written communication and superior interpersonal skills with the ability to work collaboratively in a team setting and the ability to interact effectively with visitors

Strong organizational skills and capacity to set priorities

Attention to detail

Resolves issues, analyzes information, and makes recommendations

Ability to work independently on multiple, complex administrative tasks and priorities

Extensive technology skills including data processing, Microsoft Office Programs, Box, Banner, Qualtrics, docusign

Professional manner and discretion handling confidential information

Event management

Valid driver’s license

Required background checks

Ability to navigate campus/public buildings and grounds

Ability to travel independently by car and/or plane

Ability to occasionally lift up to 20 lbs

Must be able to sit for extended periods of time with computer use

Must be able to frequently use computers and other standard office equipment

Requires clear and effective communication

Benefits

Health Insurance

Company

Berea College

Berea is the only one of America's top colleges that awards every enrolled student a no-tuition promise. No student pays for tuition.

Founded in 1855

Berea, Kentucky, USA

501-1,000 employees

http://www.berea.edu/

H1B Sponsorship

Berea College has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (2)

2022 (2)

2021 (3)

2020 (3)