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FXI · 2 days ago
Executive Administrative Assistant
Radnor, PA
Full-time
Onsite
Entry Level
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Hiring Manager
Erin Zollers
Insider Connection @FXI
Responsibilities
Calendar Management: Effectively manage executive calendars, including scheduling appointments, meetings, and conference calls, while prioritizing conflicting commitments and ensuring timely reminders.
Travel Coordination: Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas, ensuring cost-effectiveness and seamless logistics.
Communication: Serve as the primary point of contact for internal and external communications on behalf of the executive team, including screening calls, responding to emails, and drafting correspondence.
Meeting Coordination: Coordinate and schedule meetings, prepare agendas, and compile necessary materials and presentations, ensuring all participants are well-informed and prepared.
Administrative Support: Provide high-level administrative support, including preparing reports, presentations, and meeting minutes, managing expense reports, and maintaining accurate records and files.
Project Assistance: Assist with special projects and initiatives as assigned by the executive team, conducting research, compiling data, and providing administrative support to ensure successful project outcomes.
Confidentiality: Maintain strict confidentiality and discretion regarding sensitive information, including executive discussions, personnel matters, and company strategies.
Relationship Management: Cultivate positive working relationships with internal and external stakeholders, including executives, board members, clients, and vendors, representing the executive team with professionalism and integrity.
Problem Solving: Anticipate and proactively address potential issues or conflicts, exercising sound judgment and discretion in resolving challenges as they arise.
Organization: Keep executive offices organized and efficient, managing office supplies, coordinating equipment maintenance, and implementing systems to streamline administrative processes.
Qualification
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Required
Bachelor's degree preferred, or equivalent combination of education and experience.
Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.
Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels, both internally and externally.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Discretion and confidentiality in handling sensitive information.
Ability to remain calm under pressure and adapt to changing priorities.
Preferred
Experience in project management or event planning is a plus.
Flexibility to work occasional evenings or weekends, as needed.
Benefits
Healthcare benefits
Company
FXI
FXI is a producer of foam innovation for the home, healthcare, electronics, and industrial.
Founded in 1990
1,001-5,000 employees
H1B Sponsorship
FXI has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2022 (1)
2021 (6)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
unknown2017-09-08Acquired· by One Rock Capital Partners
Leadership Team
John Granato
Chief Financial Officer
Company data provided by crunchbase
