200+ applicants

Company

HealthTrackRx · 20 hours ago

Executive Administrative Assistant

United States

Full-time

Remote

Entry, Mid, Senior Level, Lead/Staff

10+ years exp

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Health CareHealth Diagnostics

H1B Sponsor Likely

Hiring Manager

Michael Thielen, SHRM-TASC

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Responsibilities

Manages the executive's complex calendar, meeting preparation, and follow-up tasks, prioritizing effectively to align with business objectives.

Independently coordinates intricate travel arrangements, anticipating and resolving conflicts or issues.

Conducts comprehensive research and prepares high-quality summaries, reports, and presentations on behalf of the executive.

Develops and nurtures strategic relationships across all organizational levels and with external stakeholders to support business initiatives.

Oversee and leads project coordination, including tracking progress and ensuring timely completion.

Exercises sound judgment, discretion, and organizational knowledge to facilitate executive priorities while maintaining strict confidentiality.

May supervise and allocate responsibilities to support staff, ensuring alignment with organizational objectives and deadlines.

Leads initiatives to enhance efficiency and effectiveness of administrative processes within the executive’s office.

Performs additional responsibilities as assigned, demonstrating flexibility and a proactive approach to problem-solving.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft Office SuiteLeadership abilitiesMentoring support staffAdaptability to new softwareHigh-pressure situation handling

Required

Bachelor’s degree in business administration or a related field required.

Superior verbal and written communication skills with the ability to craft high-quality reports and presentations.

Exceptional organizational and time management skills, ensuring deadlines are met without compromising quality.

Proficiency in handling high-pressure situations with composure and professionalism.

Demonstrated ability to make sound decisions independently, exercising discretion and confidentiality at the highest level.

Proficiency in Microsoft Office Suite and the ability to quickly learn and adapt to new software.

Strong analytical and problem-solving skills with a focus on innovative solutions.

Proven leadership abilities, with a track record of mentoring or guiding support staff.

A minimum of 10 years of progressive experience in high-level administrative roles, with at least 5 years supporting C-suite executives.

Preferred

Experience in a fast-paced, high-growth, or technically complex environment preferred.

Company

HealthTrackRx

HealthTrackRx is a hospital & health care company offering toxicology screening and pain management services.

Founded in 2010

Denton, Texas, USA

201-500 employees

http://healthtrackrx.com

H1B Sponsorship

HealthTrackRx has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (2)

2020 (1)