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Original Job Post

Jobs via eFinancialCareers · 3 days ago

Executive Administrative Assistant

Waltham, MA

Full-time

Onsite

Senior Level

$31.23/hr - $44.92/hr

8+ years exp

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Responsibilities

Complex calendar management, employing a high degree of professional judgment with respect to prioritization, location, travel time, preparation, materials, and logistics.

Liaise with executive, senior officers of the firm, maintaining utmost discretion and responsiveness.

Manage all EVP/CIO travel arrangements and rebookings.

Capture and act on expense reports when received with required approvals.

Arrange and coordinate in-person and remote meetings for CIO with other senior executives, external investment management partners, internal investments staff, and other internal stakeholders.

Manage meeting preparation and follow up.

Develop and maintain a schedule of external manager meetings; plan ahead to anticipate and confirm any preparation materials that may be needed in advance.

Reserve meeting locations, confirm and follow up on technology needs, arrange ground transportation, catering, and security notifications as needed.

Coordinate with investment staff to ensure materials are prepared and submitted in a timely manner and are delivered in the desired format.

Take, organize, and/or file detailed meeting minutes as needed.

Compose professional communications on behalf of the CIO as needed.

Provide leadership to other administrative staff.

Establish and maintain effective working relationships at all levels of the organization.

Qualification

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College degree8+ years related work experienceMS Office skillsOrganizational skillsStrategic thinkingAttention to detailProfessional judgmentDiscretionInvestment ManagementInterpersonal CommunicationCoordination

Required

College degree

8+ years of related work experience

Exceptional organizational skills, strategic thinking, and attention to detail

Excellent professional judgment and discretion

Excellent MS Office (Word, Excel, Powerpoint) skills

Preferred

Bachelor's degree

Supporting, interacting, and coordinating with C-suite and senior leaders including but not limited to the stewardship and handling of restricted communications

Familiarity, interest and/or work experience in investment management