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Company

Original Job Post

LMI · 2 days ago

Executive Administrative Assistant

Arlington, VA

Full-time

Onsite

Senior Level

5+ years exp

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Comp. & Benefits

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Responsibilities

Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).

Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.

Prepare briefings as appropriate.

Assist government lead with scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.

Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.

Assist the primary office CATMS manager with correspondence management.

Assist government lead with travel coordination, logistics, and itineraries. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.

Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.

Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership

Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.

Manage multiple assignments from multiple people in busy work environment.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

TS/SCI clearanceDoD leadership supportMicrosoft WordExcelOutlookPowerPointSharePointProblem-solvingHard-working communicationOrganizational skillsFlexibility prioritize tasksTeam playerPositive attitudeHigh energyEnthusiasmTact interact effectively createFoster a cooperative work environmentSelf-directedDetail-orientedAdaptability manage shifting priorities

Required

Secret clearance with ability to upgrade to TS/SCI clearance required

5+ years of experience supporting senior DoD leadership

Excellent written, oral, and interpersonal communication skills.

Prior experience providing administrative support to senior DoD leadership

Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role

Flexibility and ability to prioritize tasks according to senior staff requirements.

Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint

A true team player who maintains a positive attitude in a dynamic environment

High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.

Ability to create and foster a cooperative work environment.

Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.