Madison Square Garden Entertainment Corp. · 2 days ago

Executive Administrative Assistant

New York, NY

Full-time

Hybrid

Senior Level

$75K/yr - $115K/yr

10+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

Media and EntertainmentSports

Insider Connection @Madison Square Garden Entertainment Corp.

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality.

Answers and screens the EVPs telephone calls. Handles complex inquiries, takes messages and transfers calls to the appropriate party, receives and directs visitors; sorts and distributes mail. Maintains departmental files and keeps records.

Schedules and maintains the EVP’s calendar of appointments, meetings and travel itineraries. Prepares any necessary information for meetings and ensures EVP receives all necessary information ahead of time. Takes notes during meetings, compile reports and processes documents of a complex and confidential nature. Prepares and proofreads correspondence, reports and other materials.

Prioritize functions and appointments, ensuring that meetings, deadlines presentations and other duties of the business are carried out seamlessly.

Coordinate logistics for special business events and projects; help locate and obtain information & resources; anticipate and prepare materials as needed.

Work collaboratively with the other EA’s to insure Senior Leadership receives necessary information and support

Acts as liaison between the EVP and their direct reports, as well as internal and external contacts. Responds to issues and tasks involving the administrative functions of the office that do not need to be brought to the attention of the EVP. Handles these situations in a timely and efficient manner.

Coordinates all paperwork and electronic vendor invoices necessary for the EVP to approve. This includes, but not limited to, travel and expense reports, PTO requests and vendor requisition requests. Follows up with other departments and external vendors to ensure that requests are carried out in a timely manner and activities are coordinated.

Assists in communicating all company-wide employee initiatives including but not limited to employee performance and career development programs, and follows up with employees to ensure full departmental participation.

Perform other general duties as assigned to support the Threat Management and Technology divisions

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Organizational structureComplex mattersMicrosoft OfficeWordExcelPowerPointOutlookConcurCoupaLogical skillsStrategic thinkingProblem-solvingHard-workingFlexibleStress-tolerantMotivatedIndependentTeamworkConfidentialityProfessionalismBusiness judgmentEnergeticPositiveOutgoingResourcefulCommunicationInterpersonal

Required

At least ten (10) years of experience as an assistant or secretary, preferably at executive level

This person must have the ability to quickly learn the organizational structure and the objectives of the team as well as deal with complex and ambiguous matters within a large matrixed organization.

The ideal candidate must be highly flexible, stress tolerant and motivated, with an ability to work independently as well as in a team setting.

Able to always maintain confidentiality and professionalism while using sound business judgment.

Excellent knowledge, with proven experience with Microsoft Office and other software applications, specifically Word, Excel, PowerPoint, Outlook, Concur, and Coupa, etc.

Proven logical skills, well organized and detail oriented with the ability to multi-task and have a proven track record as a strategic thinker capable of foreseeing impacts of simultaneous projects.

Must be energetic, positive, stress-tolerant, outgoing, and resourceful.

Ability to work in a fast-paced environment

Must be flexible to work overtime on short notice