Teachers Federal Credit Union · 3 days ago

Executive Administrative Assistant

Hauppauge, NY

Full-time

Onsite

Senior Level

$32.50/hr - $50/hr

7+ years exp

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Responsibilities

Provides multi-faceted administrative support and assistance to ensure effective use of CEO's time and productive interactions with staff and the public

Supports administrative aspects of CEO’s daily work routine, including managing their schedule, calendar, meeting preparations, follow-up tasks, and complex travel arrangements

Proactively helps to develop administrative support strategies and processes that clear up the schedule to focus on critical oversight and outreach

Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintains the highest level of confidentiality related to all business matters

Demonstrates proactive anticipation of executives' needs; taking proactive action independently to address needs

Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people

Prioritizes conflicting needs and handles matters expeditiously and proactively

Follows through on projects to successful completion, often with deadline pressures

Plans and prepares information for meetings, presentations, interviews, etc. Takes detailed meeting minutes

Arranges and books team outings, lunches, and events

Prepares and files executive expense reports

Assists with food orders, luncheon planning, and coordination of other business-related meetings as requested

Supports employee engagement activities which include company-wide meetings, team dinners

Creates PowerPoint presentations; utilizes Microsoft and Google applications

May be responsible for directing and deploying support staff or other resources

Qualification

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