Be an early applicantLess than 25 applicants
This job has closed.
Campaign for Tobacco-Free Kids · 3 days ago
Executive Assistant, International Communications
DC-Baltimore Area
Full-time
Hybrid
Entry Level
2+ years exp
Wonder how qualified you are to the job?
Maximize your interview chancesCharityHealth Care
Hiring Manager
Zoranyeli P.
Insider Connection @Campaign for Tobacco-Free Kids
Responsibilities
Support aspects of contract and grant process including screening of overseas organizations, transmission of documents, and coordinating signature
Receive and process invoices for payment for contractor
Update, manage and maintain Communications Unit and Country Team program schedules. Proactively identify upcoming events, deadlines and needs, and assist with associated coordination
Organize, prepare for, and take minutes of International Communications and Country Team meetings. Note taking, tracking, and follow through of action items from meeting
Manage production of documents for major department meetings as well as itineraries and associated paperwork
Manage travel arrangements for International Communications and Country Team staff through travel and visa vendors; provide consistent point of contact and build relationship with vendors; assist team members in completing and submitting expense report
Suggest solutions for making team members more effective. Systematize information and processes
Assist with the coordination of international meetings, international phone calls, conferences, and study tours. These duties will include travel and meeting logistics, development and coordination of meeting agendas, and coordination of visits between professional group
Help develop presentations for use in internal and external meetings
Provide back up to the front desk receptionist on a scheduled basis as well as on an as- needed basis. This includes greeting guests, answering phones, fielding general inquiries about industry-related matter, serving as an ambassador for the organization, scheduling conference rooms, and accepting packages or other deliveries.
Assist staff of International Communications Unit and Country Teams with other administrative and logistical needs as necessary
Form strong working relationships with EA’s from other teams and support them when necessary
Perform other duties as directed by Vice President, International Communications
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Knowledge of administrative and clerical procedures and systems
Two (2) years of administrative or combined related experience
Demonstrated success working in a fast-paced, diverse team environment
Proven ability to attend to tasks with precision, punctuality and thoroughness
Able to pivot and reprioritize with evolving demands and recover quickly from setbacks
Demonstrated proficiency in MS Word, Excel, SharePoint and Outlook, as well as Zoom
Takes initiative and carries out responsibilities with minimal oversight and direction
Benefits
Health Insurance
Paid parental leave benefits (4 weeks paid maternity/paternity leave), in addition to federal and local leave provisions.
Company
Campaign for Tobacco-Free Kids
The Campaign for Tobacco-Free Kids is a leading force in the fight to reduce tobacco use and its deadly toll in the United States.
51-200 employees
H1B Sponsorship
Campaign for Tobacco-Free Kids has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2022 (1)
Funding
Current Stage
Growth StageLeadership Team
Yolonda Richardson
President and CEO
Bintou Camara Bityeki
REGIONAL DIRECTOR, AFRICA PROGRAMS
Company data provided by crunchbase
