200+ applicants

Company

Original Job Post

Okta · 2 days ago

Executive Assistant, Renewals & Global Services

United States

Full-time

Onsite

Senior Level

$93K/yr - $139K/yr

5+ years exp

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Hiring Manager

Melissa Kittles

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Responsibilities

Provide overall administrative support for two VP-level executives including time management, travel, expenses, and meeting management.

Anticipate the executives’ needs and proactively assemble the appropriate people and resources to solve problems. Plan, schedule, and coordinate small and large meetings with both internal and external audiences.

Manage daily, weekly, and monthly calendars to maximize time effectiveness, being proactive about conflicts.

Provide support in the preparation and execution of meetings including: presentation preparation, spreadsheet management, etc.

Form trusting relationships with customers, team, and contacts

Manage contacts for executive partners, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts

Help the two VPs coordinate All Hands meetings, including collecting topics and confirming the agenda, building slides, aligning presenters, managing award nominations, and meeting logistics.

Lead, drive, and execute on various team events, socials, offsite meetings, etc.

Field incoming requests; exercise strong judgment and discretion with highly confidential information

Own and help manage the rhythm of the business in close partnership with the leadership team; This includes ensuring meeting agendas match business priorities, taking notes and following up on action items.

Work cross-functionally to ensure communication is efficient and clear between teams

Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment.

Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup for vacation/illness.

Work cross-functionally to ensure communication is efficient and clear between teams

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive assistantGoogle slidesSchedulingLogisticsProductivity toolsCollaboration toolsGoogle workspaceSlackZoomProject managementProblem-solvingHard workingFlexibilityCommunicationPlanningOrganizationalAnalyticalReports RunningData ExportingGoogle Sheets

Required

A minimum of 5+ years work experience as an Executive Assistant supporting multiple remote leaders

Excellent time management skills and attention to detail

Experience with building presentations in Google slides

Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%)

Proven ability to interact with senior team members, vendors and leaders

Ability to be flexible in response to changing priorities and needs

Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom

Ability to work on multiple projects, lead priorities and accurately set expectations

Strong communication, planning, organizational and analytical skills

Excellent verbal and written communication skills

Preferred

Willing to learn or experience in the following areas is a bonus

Experience in running reports and exporting data into gSheets

Experience in project management

Benefits

Health, Dental, and Vision Insurance

401(k)

Flexible Spending Account

Paid Leave (including PTO and Parental Leave)

Company

Okta

Glassdoor

3.6

Okta is a management platform that secures critical resources from cloud to ground for workforce and customers.

Founded in 2009

San Francisco, California, USA

5,001-10,000 employees

http://www.okta.com

H1B Sponsorship

Okta has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2023 (80)

2022 (160)

2021 (182)

2020 (118)