A+E Networks · 6 hours ago
Executive Assistant (Temporary)
Stamford, CT
Full-time
Remote
Entry Level
$45/hr - $45/hr
2+ years exp
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Responsibilities
Facilitate and manage daily schedule of three executive leaders, screen calls, schedule meetings, and handle any requests as they come in
Screen and route calls as necessary
Maintain effective communication with the three executive leaders regarding calendar and changes to calendar as well as schedule reminders and planning upcoming senior meetings
Maintain alertness to potential problems, always being proactive to avoid scheduling conflicts
Create agendas and other meeting materials as required
Schedule travel, create itineraries, provide overall assistance and support during travel
Prepare expense reports using Concur database system
Reconcile travel expenses with each leader’s Corporate American Express card
Perform various department tasks using in-house database systems (Carta AP, Debut, Airtable, Concur, Fabric, Jagger, Sharepoint, LucidChart, Jira)
Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
Track and assist with spending, including equipment purchases and accruals
Overall coordination for department needs:
File maintenance; clerical initiative and support
Regular and organized communication with our suppliers
Draft routine correspondence for leaders
Conduct industry research for leaders as requested
Share in providing administrative coverage, etc. for others in department, as necessary.
Plan social events and coordinate catering for group and dept events
Conduct online surveys to gather and organize information for leadership team
Backfill various administrator and coordinator responsibilities when needed; PTO, FMLA, etc
Facilitate acute and special projects as required
Qualification
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Required
Facilitate and manage daily schedule of three executive leaders, screen calls, schedule meetings, and handle any requests as they come in
Screen and route calls as necessary
Maintain effective communication with the three executive leaders regarding calendar and changes to calendar as well as schedule reminders and planning upcoming senior meetings
Maintain alertness to potential problems, always being proactive to avoid scheduling conflicts
Create agendas and other meeting materials as required
Schedule travel, create itineraries, provide overall assistance and support during travel
Prepare expense reports using Concur database system
Reconcile travel expenses with each leader’s Corporate American Express card
Perform various department tasks using in-house database systems (Carta AP, Debut, Airtable, Concur, Fabric, Jagger, Sharepoint, LucidChart, Jira)
Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
Track and assist with spending, including equipment purchases and accruals
Overall coordination for department needs: File maintenance; clerical initiative and support
Regular and organized communication with our suppliers
Draft routine correspondence for leaders
Conduct industry research for leaders as requested
Share in providing administrative coverage, etc. for others in department, as necessary.
Plan social events and coordinate catering for group and dept events
Conduct online surveys to gather and organize information for leadership team
Backfill various administrator and coordinator responsibilities when needed; PTO, FMLA, etc
Facilitate acute and special projects as required
Self-starter, who applies individual initiative to improve current processes, anticipate needs, identify issues impeding success, and propose creative, viable solutions
Well-developed skills in prioritizing, proactive correspondence follow-up, organization, decision making, time management, and verbal/written communication skills
Represents executive leaders and their departments well
Desire to be helpful and thoughtful in any way needed to support the team and organization
You know your way around Microsoft Office and are tech-savvy
Demonstrated ability to grasp and quickly learn new technology or software
4-year college education, or equivalent life and/or work experience
2+ years administrative experience, preferably within a media and/or agency environment or another medium to large company
Company
A+E Networks
A+E Networks® is a global content company comprised of some of the most popular and culturally relevant brands in media, including A&E®, Lifetime®, The HISTORY® Channel, LMN®, FYI,® and VICE TV®.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Susan Tanamli
CTO, EVP Global Technology and Media Operations
David Granville-Smith
Chief Operating Officer and Chief Financial Officer
Recent News
Company data provided by crunchbase
