Insight Assurance · 3 hours ago

Executive Assistant - Panama

Pennsylvania, United States

Full-time

Remote

Mid, Senior Level

3+ years exp

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Responsibilities

Manage the day-to-day administrative tasks for C-level executives, including scheduling meetings, coordinating travel arrangements, and preparing reports.

Act as the primary point of contact between executives and internal/external stakeholders. Draft, review, and edit correspondence Possess superior communication skills to interact with executives, staff, clients, and other stakeholders, ensuring clear and timely communication across all levels.

Organize and prepare materials for meetings, including agendas, minutes, and follow-up action items.

Deepen understanding of office processes and acquire knowledge about business protocols and procedures. Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.

Serve as the primary liaison for executives, facilitating communication with internal and external stakeholders. Draft and edit correspondence and reports,

Assist in special projects and initiatives as needed, tracking deadlines and deliverables.

Oversee office supplies and equipment, ensuring a well-functioning office environment. Experience with a variety of office software such as email tools, spreadsheets, and databases.

Handle sensitive information with utmost confidentiality and professionalism.

Identify opportunities for process improvements and implement solutions to enhance efficiency.

Maintain a system for tracking progress on goals and initiatives.

Plan and manage domestic and international travel, ensuring seamless itineraries and handle last-minute changes and resolve travel-related issues efficiently.

Qualification

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Microsoft Office SuiteProject management softwareAsanaTrello

Required

Excellent verbal and written communication skills.

Excellent interpersonal, negotiation, and conflict resolution skills.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Strong analytical and problem-solving skills.

Ability to prioritize tasks and delegate them when appropriate.

Ability to act with integrity, professionalism, and confidentiality.

Proficient with Microsoft Office Suite and project management software (e.g., Asana, Trello).

5+ years of experience in an administrative assistant role or 3+ years of experience in an executive administrative support role, preferably in a corporate environment.