Advanced Recruiting Partners ยท 2 days ago
Executive Assistant
United States
Full-time
Remote
Entry Level
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Responsibilities
Provide professional support and operate as a trusted advisor across a multitude of topics specific to the Research and Development environment.
Exercise sound judgment in diverse situations, with strong written and verbal communication, administrative, and organizational skills, with the ability to prioritize competing requests and timelines.
Manage scheduling of calendars, able to deal with multiple changes and meeting conflicts.
Arrange travel logistics (transportation, flights, accommodations) and be on-call to trouble-shoot disruptions.
Administer travel and expense reporting for the R&D leadership team.
Establish and manage relationships with internal and external constituents to effectively juggle requests and mitigate frustration.
Partner with cross-functional peers to manage special projects and prepare for executive and Board meetings.
Maintain detail-oriented focus while multi-tasking and prioritizing projects with minimal guidance.
Demonstrate the highest possible degree of professionalism, confidentiality, and sound judgment.
Coordinate, organize and prepare executive, Board and other presentations and documents.
Coordinate on-site/off-site meetings, special events and conferences to include facilities and caterers, invitations, speakers, budgets, etc.
Protect confidential company information and always exhibits integrity.
Partner with the R&D and CMO Chiefs of Staff to onboard new employees.
Compose and prepare confidential correspondences, reports, and other complex documents.
Qualification
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Required
Provide professional support and operate as a trusted advisor across a multitude of topics specific to the Research and Development environment.
Exercise sound judgment in diverse situations, with strong written and verbal communication, administrative, and organizational skills, with the ability to prioritize competing requests and timelines.
Manage scheduling of calendars, able to deal with multiple changes and meeting conflicts.
Arrange travel logistics (transportation, flights, accommodations) and be on-call to trouble-shoot disruptions.
Administer travel and expense reporting for the R&D leadership team.
Establish and manage relationships with internal and external constituents to effectively juggle requests and mitigate frustration.
Partner with cross-functional peers to manage special projects and prepare for executive and Board meetings.
Maintain detail-oriented focus while multi-tasking and prioritizing projects with minimal guidance.
Demonstrate the highest possible degree of professionalism, confidentiality, and sound judgment.
Coordinate, organize and prepare executive, Board and other presentations and documents.
Coordinate on-site/off-site meetings, special events and conferences to include facilities and caterers, invitations, speakers, budgets, etc.
Protect confidential company information and always exhibits integrity.
Partner with the R&D and CMO Chiefs of Staff to onboard new employees.
Compose and prepare confidential correspondences, reports, and other complex documents.
Company
Advanced Recruiting Partners
Advanced Recruiting Partners (ARP) is a premium staffing agency dedicated to serving companies in the biopharmaceutical and life science industries.
Founded in 2009
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Christopher Young
COO
Company data provided by crunchbase
