Artisan AI (YC W24) · 2 days ago

Executive Assistant

San Francisco, CA

Full-time

Onsite

Mid Level

3+ years exp

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Artificial Intelligence (AI)Information Technology

Insider Connection @Artisan AI (YC W24)

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Managing the founders' emails & calendars, effectively prioritizing and de-prioritizing meetings and tasks.

Supporting with recruiting, sourcing candidates and managing the hiring process.

Ad hoc personal tasks.

A variety of ad hoc tasks like creating proposals, sending order forms.

Organizing the Company's task and file management software, keeping everything up-to-date.

Enter and manage tasks in Asana on behalf of the CEO.

Conduct research, gather and analyze data, prepare reports or presentations, and provide recommendations or alternative solutions to help inform decision-making and strategic planning.

HR support, including employee onboarding and off-boarding.

Making travel arrangements for founders and employees.

Handling payroll.

Track and follow up with connections made by the founders to cultivate relationships.

Managing the office, replenishing office supplies, drinks and snacks as needed.

Attend meetings, take notes, and distill down the key takeaways, action items, and follow-ups for the founders.

Find ways to surprise and delight employees by ordering gifts, cards, flowers, etc., to show appreciation.

Organize and manage internal and external events.

Maintain confidentiality and discretion in handling professional and personal sensitive information, documents, and discussions within and outside the Company.

Qualification

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Organizational SkillsTime ManagementDetail-orientedMultitaskingFast-paced Environment