Aspire General Insurance · 2 weeks ago
Executive Assistant
Rancho Cucamonga, CA
Full-time
Onsite
Mid Level
$75K/yr - $90K/yr
3+ years exp
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Responsibilities
Maintain and manage executive schedules, including arranging meetings, appointments, and travel.
Coordinate and prioritize daily appointments, ensuring efficient time management.
Act as the primary point of contact between the executive(s) and internal/external clients and vendors.
Draft, review, and manage correspondence, emails, memos, and reports on behalf of the executive(s).
Screen incoming calls and emails, redirecting or responding as appropriate.
Organize and prepare materials for meetings, including agendas, presentations, and reports.
Attend meetings, take minutes, and follow up on action items.
Arrange and manage logistics for both in-person and virtual meetings.
Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
Prepare travel expense reports and ensure timely reimbursement processing.
Assist in the planning and execution of special projects and initiatives.
Manage and track project deadlines, ensuring timely completion.
Oversee the executive office’s administrative functions, including maintaining office supplies, and equipment, and ensuring a professional office environment.
Coordinate in-office visits for staff, coordinating with IT to ensure proper equipment set up.
Oversee usage and coordination of the Company Sprinter Van.
Handle confidential and sensitive information with discretion.
Build and maintain positive relationships with the Senior Leadership team, and upper management, including clients, partners, and team members.
Represent the executive(s) in a professional manner during interactions with various parties.
Qualification
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Required
Minimum of 3-5 years of experience in an executive assistant or similar administrative role.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
High level of discretion and confidentiality.
Strong interpersonal skills and ability to interact with diverse groups of people.
Preferred
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Experience supporting C-level executives or senior management is highly desirable.
Company
Aspire General Insurance
Aspire General Insurance Company is a California-domiciled, private passenger auto liability and physical damage carrier with combined management experience of over 100 years, servicing the needs of its customers.
201-500 employees
Funding
Current Stage
Growth StageRecent News
2024-02-22
Company data provided by crunchbase
