187 applicants

Company

Original Job Post

Berkeley Research Group · 2 days ago

Executive Assistant

Emeryville, CA

Full-time

Hybrid

Senior Level

$130K/yr - $140K/yr

5+ years exp

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Responsibilities

Present as a professional gatekeeper and manage access to the Chairman's time.

Provide extensive calendar support, including coordinating travel and meetings across different time zones.

Support the executive team by scheduling meetings, taking minutes, and assisting guests.

Coordinate complex global travel arrangements, including visas and accommodations.

Facilitate communication between the Chairman's office and internal departments.

Handle correspondence, draft communications, and respond on behalf of the Chairman.

Prepare documents, maintain contact lists, and liaise with the board of directors.

Organize events, support academic duties, conduct online research, and assist with personal tasks.

Adhere to compliance regulations and maintain confidentiality with sensitive information.

Qualification

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C-level supportAcademic settingMs wordExcelPowerpointOutlookPowerpoint skillsData analysisTroubleshootingTypingRelationship buildingEditing skillsAvailability managementProblem-solvingHard-workingInterpersonal skillsForward-thinkingDecision-makingAdaptabilityTime managementResourcefulnessTeam playerSelf-motivationPositive attitudeCustomer serviceConfidentialityFlexibilityTechnical Writing

Required

BA degree preferred

Minimum of 5 years of C-level support experience, preferably in a combination of both professional services and an academic setting

Proficiency in MS Word, Excel, PowerPoint and Outlook. Advanced PowerPoint skills preferred

Must have the ability to create highly professional and aesthetically pleasing presentations that may include developing graphs/charts from various data sources

Familiarity with the latest personal technology and aptitude for troubleshooting minor issues

Typing at 75 wpm or more

Strong interpersonal skills and the ability to build relationships with stakeholders, including Executive team, Experts, board members, staff and other external partners

Forward-looking thinker who demonstrates the ability to anticipate needs, proactively problem-solving with strong decision-making capability and sound judgement

Demonstrated ability to achieve goals, multi-task and prioritize activities in a rapidly changing high-stress environment and be adaptable to various competing demands

Meticulous attention to detail, exceptionally organized and proven time management skills

Highly resourceful team-player with the ability to self-motivate, manage and work independently

Demonstrated ability to work well under pressure and with time constraints

Demonstrate consistently positive approach along with the highest level of customer/client service and responsiveness

Excellent verbal skills coupled with proven ability to handle confidential information with discretion

Strong writing and editing skills

Flexibility and willingness to work overtime is required; This role requires availability outside regular working hours to respond to high priority requests often outside of Pacific time zone