Be an early applicantLess than 25 applicants
BuzzClan · 2 days ago
Executive Assistant
Coral Springs, FL
Full-time
Onsite
Mid, Senior Level
5+ years exp
Wonder how qualified you are to the job?
Maximize your interview chancesConsultingInformation Technology
Hiring Manager
Kartik Sharma
Insider Connection @BuzzClan
Responsibilities
Arrange complex and detailed international travel plans and itineraries, compiles documents for travel-related meetings
Schedule meetings and plan travel
Organize and coordinate daily activities and efficient function of the president’s office
Plan, coordinate and keep contents of senior staff meetings focused; keep meeting minutes
Produce consolidated reporting to senior staff, including tracking
Collaborate with executive team members to determine and prioritize business strategies
Strategize, develop, and track key performance metrics to inform status and future opportunities
Manage calendar and schedules appointments for the President of the division
Create detailed and comprehensive PowerPoint presentations for company-wide Town Hall meetings and other executive presentations
Process expense reimbursements, Compile expense reports with international exchange rates
Preparing and issuing divisional announcements from the President
Excellent calendar management skills, including the coordination of complex executive meetings in several different countries
Conserve executive’s time by reading, researching and routing correspondence, drafting letters and documents
Greet and attends to visitors; provides visitor hospitality
Liaise with vendors for office-related matters such as signage, furniture, catering, etc.
Manage incoming calls
Arrange and manage complex conference itineraries
Other duties as assigned
Create presentation materials, background briefs and talking points
Maintain post-meeting debriefs and communicate to relevant stakeholders
Support the writing of speeches, memos, and thank you letters to partners and government officials, pre-draft emails
Manage near and long-term meeting agendas for President. Screen requests for time/opportunities, gather backgrounds on meeting attendees, ensure needed support from team in attendance, develop meeting presentations, talking points, and materials
Research, gather data, and prepare reports, presentations, publications, spreadsheets, tables and charts for the president’s use
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Minimum of 5 years' supporting C-Suite Executives for travel, meeting arrangements, expense reporting, and PowerPoint compilation
Experience scheduling complex international travel and meetings
Bachelor's Degree in Business Administration or similar field required
MUST have excellent skills with Powerpoint, Outlook, Concur, and strong general knowledge of other Microsoft Office applications
Excellent oral and written communication skills
Sense of urgency and use of good judgement when dealing with time constraints
Structured and organized thinker. Excellent organizational and planning skills with ability to manage and prioritize multiple tasks
Strong interpersonal skills; capability to work with a team as well as with a great deal of autonomy
Service-centric attitude with a proven ability to anticipate needs and handle each situation with diplomacy and discretion
Preferred
Pharmaceutical Industry experience preferred
Company
BuzzClan
BuzzClan is a business consulting company.
501-1,000 employees
H1B Sponsorship
BuzzClan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (8)
2022 (2)
2021 (2)
Funding
Current Stage
Late StageLeadership Team
Sachin Jain
VP & Co-Founder
Company data provided by crunchbase
