Charles Schwab · 2 days ago

Executive Assistant

Westlake, TX

Full-time

Hybrid

Entry Level

$58K/yr - $119K/yr

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Financial Services

Actively Hiring

Insider Connection @Charles Schwab

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Complex calendar time management to balance business needs for senior leaders.

Optimization of regular and ad hoc meetings including conference room and logistical arrangements.

Collaborating on setting dates for critical gatherings and Leadership Meetings.

Preparation of materials utilizing an array of tools including Excel, Word, and PowerPoint to develop attractive, graphic-intensive and compelling documents to drive engagement.

Development of routine and specialized management reports.

Problem solve and propose alternative plans for a wide array of potential challenges.

Prepare confidential materials for the senior leadership and the Board of Directors.

Ongoing oversight, management, and delivery of programs.

Travel management including reservations, invoice processing and expense reporting.

Qualification

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Technical proficiencyMicrosoft applicationsProject managementSystems thinkingAnticipating challengesSolution developmentHolistic perspectiveProblem-solvingHard-workingDetail-orientedOrganizedFlexibleAdaptableResilientInterpersonalCommunicationRelationship-buildingIntegrity

Required

Experienced Executive Assistant with proven high-level performance supporting Sr Executives - the nature of the experience is more important than the number of years.

Technically savvy, proficient in Microsoft Applications and able to learn new technologies rapidly.

Proven project management skills and detail orientation, consistently delivers accurate and high-quality work and expects it of others.

A bias for action, highly organized, and proven ability to successfully execute on multiple projects simultaneously.

Thinks systemically, 'connects the dots' and anticipates challenges or needs.

Great interpersonal and communications skills - written and verbal, face to face, telephonic and electronic.

Demonstrated ability to develop strong, positive working relationships with others, comfortable dealing with employees, senior executives, Board of Directors, vendors, external partners, and regulators.

Proven ability to work in an ambiguous, results-oriented, fast-paced matrix environment with frequent interruptions, changing deadlines and sometimes conflicting priorities. Flexible, adaptable, and resilient.

Unimpeachable integrity, trusted by others and able to deal with highly sensitive information.

Ability to develop effective solutions by taking a holistic, abstract, or theoretical perspective with minimal oversight and guidance.