200+ applicants

Company

Original Job Post

CHEP · 2 days ago

Executive Assistant

United States

Full-time

Remote

Mid Level

3+ years exp

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Hiring Manager

Bree T.

Insider Connection @CHEP

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Provide professional administrative and organizational support to the team, with the ability to judge priorities and proactively work with many conflicting demands.

Triaging all queries into the Leadership Team prioritizing and leading follow across senior stakeholder groups.

Working in a pressurized environment with conflicting priorities and without supervision.

Excellent customer service and interpersonal skills for effective communication with a wide range of contacts.

Ability to multi-task, prioritize and balance conflicting demands, using own initiative to resolve problems and managing own workload within agreed deadlines.

Proactive organization and coordination of business trips, including booking and arranging travel, visas, transport and accommodations.

Processing purchase orders, invoices and expense claims using company specific systems.

Collate and produce high standard documents for a variety of forums including team and management meetings, other meetings, reports and publications.

Participation in current department projects, activities and other tasks as delegated by.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft Office 360BudgetingPA/Administrative QualificationEA supportComputer literacyMicrosoft software applicationsNumerical skillsSelf-dependent working styleEnglish fluencyGlobal work experienceSchedulingMulti-lingual teamsProblem-solvingHard-workingMaturityExceptional presentation manage conflicting demandsTarget-orientedSelf-starterDriving for results think on your feetListening skillsPurchase Order KnowledgeTravel Booking System KnowledgeCoupaConcurSpanishGermanFrench

Required

Strong Microsoft Office 360 knowledge

Spend budgeting and tracking

Relevant PA/Administrative Qualification

Relevant experience of providing EA support to senior leadership gained in a complex fast-paced environment – ideally within a digital environment.

Maturity when dealing with sensitive issues and navigating across organizations

Demonstrable experience of managing and coordinating across demanding, senior stakeholders

Exceptional presentation skills (developing content rather than presenting)

Ability to manage conflicting demands / multi-tasking

Min. 3 years of working experience in similar role

First class organizational skills with excellent attention to detail and a high degree of accuracy

Intermediate/advanced computer literacy with excellent practical knowledge and skills in using a range of Microsoft software applications, including Office 360, TEAMS, PowerApps, etc.

Good numerical and analytical skills

Target-oriented and self-dependent working style

Ability to think on your feet

Listening skills

Self-starter

Driving for results in multi-site & multi-lingual teams

Ability to work across the globe in 5+ regions and time zones (scheduling, meeting, etc.)

English fluent