Confiential · 2 days ago

Executive Assistant

Scottsdale, AZ

Full-time

Onsite

Entry Level

5+ years exp

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IT Services and IT Consulting

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Responsibilities

Ensure all administrative responsibilities are fully executed with attention to detail, efficiency, and within deadlines.

Represent the executives with professionalism, friendliness, maturity, and customer service.

Guard the executive’s time and access as a gatekeeper.

Take notes during Executive meetings and support with action item follow up.

Liaise between all departments and levels within the organization.

Follow applicable processes and procedures as well as write and maintain processes for their own responsibilities.

Manage personal assistant duties as needed.

Qualification

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Database ManagementCalendar ManagementNote TakingClient ServiceEvent SupportAvailability Outside Office HoursExecutive Support ExperienceComputer ProficiencyProblem-SolvingCommunicationTime ManagementAdaptabilityProfessionalism

Required

Proven experience in storing and retrieving digital files and maintaining databases

Ability to manage multiple calendars, scheduling travel, monitoring multiple email inboxes

Ability to take detailed recording note of meetings and coaching calls that identify main points and action items

Ability to ensure action items are executed by the necessary stakeholder

Can create agendas and other meeting materials

Ability to resolve any issues presented by clients or staff, to include addressing complaints and designing solutions with the utmost professionalism and a desire for win-win outcomes

Willingness and ability to work extended hours or weekends as needed to support the occasional local client events or special projects

Willingness to respond to texts, emails, and calls from executives, staff, and clients outside of standard office hours

Must possess a valid/active driver’s license and a functioning vehicle

5 years’ work experience as an Executive Assistant or similar role

Prolonged periods sitting at a desk and working on a computer

This position will require travel - up to 15%