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Company

Definitive Healthcare · 2 days ago

Executive Assistant

Framingham, MA

Full-time

Remote

Senior Level, Lead/Staff

10+ years exp

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H1B Sponsor Likely

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Responsibilities

Day-to-day administrative tasks

Maintain calendar and schedule for executives

Coordinate and book meetings and appointments, arranging sessions with multiple parties and groups

Collect and prepare information, agendas, and presentations for meetings with internal staff and outside parties

Design, produce and update complex documents, reports, slide decks, and presentations

Coordinate and book travel, compile documents for travel-related activities, and complete expense reports

When required, maintain minutes for meetings and uphold a strict level of confidentiality

Research, prioritize, and follow up on issues and concerns directed by executives, including those of a sensitive or confidential nature. Assist in the appropriate course of action or response

Provide general administrative/backup support, including covering reception and phone lines, welcoming guests and customers, scheduling conference rooms, and collecting mail, packages, or supplies

Assist in internal and external audits

Compose and prepare correspondence and craft first draft of certain emails

Assist with special projects and deliverables in support of department initiatives (e.g., QBR’s)

Board-level communication and materials

Maintain the Corporate Calendar, including Board meetings, as well as the Audit, Compensation, and Governance committees

Manage communication with board member availability for proposed dates, processing of expenses, and other miscellaneous needs.

Review and upload final materials in to Diligent Secure Board Portal

Track Board and Committee Meeting Minutes, attendance, obtain signatures and update log

Assist the Legal department with D&O Questionnaires

Create Disclosure Committee Questionnaires in Microsoft Forms

Manage the Whistleblower Website, including tracking messages/complaints

Investor and shareholder communications

Coordinate and participate in quarterly earnings calls

Coordinate all Investor events including conferences, investor calls, analyst calls

Track all dates of investor contact and notes

Responsible for Investor Relations Website updates including Board and Committee members, Company Management and Company Policies

Proof earnings press releases for correct date, time and dial in numbers

Supervise and prioritize their efforts

Assist in planning for the company and department-sponsored events (e.g., sales kickoff, President’s clubs, holiday parties)

For cross-functional efforts (e.g., board presentations), coordinate presentation updates and reviews while managing project timelines

Coordinate executive-level meetings and company-wide meetings/town halls.

Qualification

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Microsoft Office10+ years Executive Assistant ExperienceProject ManagementMulti-tasking AbilitiesDocument PreparationEvent PlanningInvestor RelationsBoard Communication

Required

Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities

Proficiency in cross-departmental collaboration

Ability to handle an unstructured, rapidly changing environment

Advanced Microsoft Office skills (especially Powerpoint), with an ability to become familiar with firm-specific programs and software

10+ years of experience as an Executive Assistant reporting directly to senior management

Benefits

Competitive benefits package including great healthcare benefits and a 401(k) match

Company

Definitive Healthcare

Glassdoor

3.6

Definitive Healthcare aims to transform data, analytics and expertise into healthcare commercial intelligence.

Founded in 2011

Framingham, Massachusetts, USA

501-1,000 employees

http://www.definitivehc.com/

H1B Sponsorship

Definitive Healthcare has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (7)

2022 (13)

2021 (25)

2020 (9)