200+ applicants

Company

Original Job Post

Eggs Unlimited · 2 days ago

Executive Assistant

Irvine, CA

Full-time

Onsite

Entry Level

$90K/yr - $125K/yr

5+ years exp

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Dairy Product Manufacturing

Actively Hiring

Growth Opportunities

Hiring Manager

Tracy Nolazco

Insider Connection @Eggs Unlimited

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Responsibilities

Provide comprehensive calendar management for the CEO, ensuring all appointments and meetings are scheduled efficiently and accurately.

Manage all incoming and outgoing correspondence for the CEO, including responding to emails and flagging important messages for follow-up, handing mail and packages, and managing action items and deliverables as needed.

Prioritize and address inquiries and requests, resolving conflicts and making recommendations to ensure smooth day-to-day operations.

Coordinate complex travel arrangements for the CEO, including booking flights, accommodations, and transportation, and monitoring travel plans for any changes or delays.

Support the planning, organization, and execution of events, demonstrating exceptional organizational skills.

Manage expenses and reconciliation.

Handle personal assistant duties such as needed, such as scheduling car maintenance and cleaning, maintaining technology charged, setting up meetings, and sending gifts.

Adjust support based on the CEO's rapidly changing schedule, providing real-time updates and assistance as needed.

Conserve the executive’s time by reading, researching, collecting, and analyzing information as needed, in advance.

Must be comfortable overlapping with personal ad hoc projects.

Be available and responsive to emails/texts/calls after hours and weekends, as needed.

Ability to exercise complete discretion and handle highly confidential information with 100% integrity.

Perform any other duties as assigned.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Calendar ManagementTravel ArrangementOutlookDriver LicenseProblem-SolvingOrganizationalPrioritizationInterpersonal CommunicationListeningAnalyticalDiscretionConfidentiality

Required

5+ years of experience supporting C-level executives, including calendar management, arranging travel, and meeting coordination.

Advanced Outlook calendar management. Must be comfortable dealing in multiple time zones.

Possess exceptional organizational skills and the ability to prioritize and plan activities effectively, even in the face of frequent changes or unexpected events.

Prioritize and plan activities and use time wisely; able to deal with frequent changes, delays or unexpected events.

Strong interpersonal communication skills are a must, including excellent listening, analytical, and interpretive abilities.

Proven track record of managing sensitive situations and information with discretion and confidentiality.

Bachelor’s degree preferred.

Valid California Driver License required.