Be an early applicantLess than 25 applicants

Company

Flodesk · 7 hours ago

Executive Assistant

San Francisco, CA

Full-time

Remote

Mid, Senior Level

$110K/yr - $170K/yr

5+ years exp

Maximize your interview chances

AdvertisingComputer

No H1B

Insider Connection @Flodesk

Discover valuable connections within the company who might provide insights and potential referrals.
Get 3x more responses when you reach out via email instead of LinkedIn.

Responsibilities

Maintain and regularly update a "Top Priorities" list to align with CEO's evolving goals

Track and follow up on critical decisions amongst the CEO's direct reports, ensuring all next steps are clear and completed on time

Anticipate changes in focus and adapt plans quickly based on new information or shifting priorities

Own and manage the CEO's calendar, scheduling high-priority meetings and resolving conflicts proactively

Act as the first line of communication for emails and messages—filtering, prioritizing, and responding when appropriate to internal team members and external stakeholders

Draft, review, and refine key communications, including emails, meeting summaries, and slide decks

Prepare agendas, briefing notes, and actionable follow-ups for all meetings

Plan and execute team meetings, events and offsites for the CEO and CEO's direct reports; including the coordination of agendas and materials, budgets, logistics, hospitality, travel itineraries and more

Create and maintain lightweight documentation for recurring tasks and processes to reduce repetitive explanations

Leverage existing tools and automations to streamline workflows and reduce manual work

Develop systems and workflows to ensure recurring issues are addressed permanently, not repeatedly resolved

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive Assistant experienceCalendar managementGoogle WorkspaceSlackSuperhumanProductivity platformsGlobal time zone coordination

Required

5+ years as an Executive Assistant, ideally in a startup or high-growth environment; bonus points if you've supported executives across global time zones

You thrive in ambiguity and stay focused through rapid change

A 'figure-it-out' mindset, solving problems independently and proposing solutions before being asked

Strong decision-making skills, knowing when to act autonomously and when to seek input

Exceptional written and verbal skills, with the ability to simplify complex ideas

Skilled in tools like Slack, Superhuman, Google Workspace, and other productivity platforms

Meticulous in managing tasks, timelines, and deliverables

You value truth and transparency, even when it's uncomfortable

Guided by a strong moral compass, you prioritize fairness and doing what's right

You leave ego at the door, making decisions that prioritize our customers' needs