Funko · 2 days ago

Executive Assistant

Burbank, CA

Full-time

Onsite

Entry Level

$68K/yr - $82K/yr

3+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

ArtCollectibles

Insider Connection @Funko

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Complex calendar management for 2 leaders, including internal and external meetings and coordinating meetings over multiple time zones.

Manage all travel arrangements (flight, hotel, ground transportation, meeting coordination) and all related expense management.

Meeting management (create agendas, presentations, take notes, gather materials).

Work with and back-up Workplace Services (facilities management), as needed.

Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations.

Ensure compliance of operational policies and procedures.

Participate in on-site support, special projects and needs of the business as assigned by senior leadership or EA Lead (All-hands meetings, off-sites, on site catering, ordering supplies, meeting set up, etc.).

Order (pickup and delivery, if needed) lunches for meetings, as needed.

Ensure the timely completion of critical tasks and follow up on outstanding matters.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

SchedulingTravel managementExecutive supportPCsMicrosoft Office SuiteBusiness AdministrationCommunicationOrganizationalTime managementApproachableFlexibleAttention to detailSelf-starterConfidentiality

Required

3+ years of administrative support in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Strong verbal and written communication skills, with the ability to convey information clearly, courteously and appropriate for the audience (individual contributor to executive level).

Strong organizational and time management skills with the ability to handle multiple competing priorities while delivering high-quality results and following through.

Approachable and flexible with the ability to establish rapport with peers, clients, executives, and partners, both internal and external.

Proven ability to handle confidential information in a professional manner.

Self-starter, with attention to detail and accuracy.

Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint).

Degree in Business Administration, similar field and/or relevant experience.