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Company

Original Job Post

GAP Solutions, Inc. · 2 days ago

Executive Assistant

Springfield, VA

Full-time

Onsite

Senior Level

8+ years exp

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Management Consulting

Hiring Manager

Leigh White

Insider Connection @GAP Solutions, Inc.

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Support administrative requirements at the mid- to upper management levels of an office.

Maintain executive calendars in Microsoft Outlook, schedule meetings, reserve conference rooms, set up Video Teleconference (VTC) or WebEx connections.

Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements.

Provide centralized source of administrative expertise and guidance to the office.

Apply mature judgment to determine best approach in routine and non-routine administrative situations.

Prepare special reports, summaries, or replies to inquiries under general directives.

Create workbooks for leadership planning and support execution of leadership responsibilities.

Support office with development of guidance, procedures, and policies for administrative activities.

Assist subordinate administrative assistants on new procedures.

Possess strong working knowledge of Microsoft Office applications.

Work within organization's chain of command and interact appropriately with individuals at all levels.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Active Top Secret/SCI ClearanceTS SCI EligibilityDefense Travel System (DTS)Federal Travel Regulation (FTR)Joint Travel Regulation (JTR)TS/SCI with CI PolygraphGrammarMicrosoft OutlookMicrosoft WordDOD experienceNGA experienceMilitary knowledgeVTC equipment operationBudget managementNGA internal processesMicrosoft ExcelMicrosoft AccessSharepointNGA correspondence manualNGA Record ManagementNGA corporate processesCalendar managementEmail managementPowerPointExcelWordChain of commandTeamworkCommunicationProblem-solving

Required

Active Top Secret/SCI clearance required. TS SCI eligibility is required but candidates with Top Secret clearances may still be considered.

Bachelor’s degree in General Business Administration or related field with minimum 4 year of Administrative experience OR Associate’s degree in General Business Administration or related field with minimum 6 year of Administrative experience OR High School Diploma with minimum 8 year of Administrative experience.

Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR).

Preferred

TS/SCI with CI Polygraph desired. May be subject to a CI Poly at request of Government.

Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.

Capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment having competing priorities.

Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.

Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms.

Excellent communication skills both verbally and written.

Proficient at Microsoft Outlook and Word.

Prior DOD and/or NGA experience working in a related field.

Prior experience working with the military and understanding of the services.

Ability to schedule, coordinate, set-up, and operate NGA Video Teleconference (VTC) equipment.

Overseeing office spend plans for travel, supplies and awards

Prior experience with presentation techniques

Possesses a working knowledge of the NGA internal coordination and approval processes.

Working knowledge of Microsoft Excel and Access

Working knowledge of Sharepoint

Proficient with NGA correspondence manual

Working knowledge of NGA’s Record Management requirements

A working level understanding of NGA corporate processes

Strong working knowledge of Microsoft Office applications. To include, managing calendars in Outlook and responding to emails; building/updating PowerPoint briefs, Excel files and Word documents.

Ability to work within an organization’s chain of command and interact appropriately with individuals at all levels, including those at very senior levels.