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Hazen and Sawyer · 2 days ago
Executive Assistant
New York, NY
Contract
Onsite
Mid, Senior Level
5+ years exp
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Responsibilities
Executive Support • Support Management Team • Coordinate schedules to set meetings with others • Keep track of requirements for licensure and continuing education • Organize receipts and upload for Expense reports • Coordinate Calls for Abstracts & Registration Information and coordinate abstract approvals/submissions
HR/Recruiting Support • Ability to handle highly confidential information • Assist with candidate tracking • Career Fair coordination and support • Help with monthly office-wide team building events
Operations Support • Support clients contact list maintenance • Coordinate travel arrangements for local staff or staff visiting local offices • Coordinate posts for Hazen’s internal media site (the Hub and Microsoft Teams) including new hire announcements, marriages, newborns, professional accomplishments, office/regional activities, etc.
Document Control • Project Management System Support for Projects • Document formatting • Quality Assurance/Quality Control (QA/QC) and technical editing of documents • Assist in printing and binding documents
Reporting / Invoicing / Contracting • Directed administrative support to the Project Managers and the Project Directors • Directed support of contract budget tracking • Manage contracting portals with outside agencies
Qualification
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Required
Minimum 5 years’ experience
Excellent written and verbal communication skills, with ability to interact with a variety of staff, clients, and vendors.
Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects.
Demonstrates strong work ethic; develops efficient work methods and is detail oriented.
Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint, SharePoint.
Associate’s degree required.
Preferred
Proficiency with Adobe, Bluebeam, and Procore software is desirable, but not required.
Prior experience in a professional services firm preferred. Experience in the engineering industry a plus.
Advanced degree is preferred.
Benefits
401k employer contribution
Performance bonus
Comprehensive medical, dental and vision insurance
Employee assistance and wellness programs
Company
Hazen and Sawyer
Hazen and Sawyer has focused on two things: providing safe drinking water and controlling water pollution.
1,001-5,000 employees
Funding
Current Stage
Late StageTotal Funding
$0.13M2012-02-09Grant· $0.13M
Leadership Team
D
David Jao
Chief Technology Officer, Business and Technology Planning, and Blending IT and Operations
W
William Crayon
Chief Financial Officer
Recent News
2024-04-09
Company data provided by crunchbase
